Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Gwent
Police Headquarters
Turnpike Road
NP44 2UR
UK
Telephone: +44 7970163646
E-mail: mark.waggett@gwent.pnn.police.uk
NUTS: UKL21
Internet address(es)
Main address: www.gwent.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0384
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do#fh
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do#fh
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces
Reference number: File 1514
II.1.2) Main CPV code
55300000
II.1.3) Type of contract
Services
II.1.4) Short description
The Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender.
Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation.
The Service requirements are split into two geographical lots:
Lot 1 Provision of Catering for Planned Events for South Wales Police Force
Lot 2 Provision of Catering for Planned Events for Gwent Police Force
You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Catering Services for Planned Events for South Wales Police Area
II.2.2) Additional CPV code(s)
15000000
15800000
15894000
II.2.3) Place of performance
NUTS code:
UKL15
UKL22
UKL17
UKL18
Main site or place of performance:
South Wales Police Force Area
II.2.4) Description of the procurement
The provision of catering for planned events covering the South Wales Police Force geographical area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Questions
/ Weighting: 40
Quality criterion: Food Samples
/ Weighting: 10
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 36 months there is the option to extend for a further 12 month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of Catering Services for Planned Events for Gwent Police Area
II.2.2) Additional CPV code(s)
15000000
15800000
15894000
II.2.3) Place of performance
NUTS code:
UKL16
UKL2
UKL21
II.2.4) Description of the procurement
The provision of catering for planned events for the Gwent Police Force geographical area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Questions
/ Weighting: 40
Quality criterion: Food Samples
/ Weighting: 10
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 36 months there is the option to extend for a further 12 month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see the tender documents and information included in eTenderwales.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/05/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
28/05/2021
Local time: 14:00
Place:
eTenderwales. Opened by South Wales and Gwent Joint Procurement Department.
Information about authorised persons and opening procedure:
eTenderwales. Opened by South Wales and Gwent Joint Procurement Department.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Before expiry of contract
VI.3) Additional information
All information must be obtained via the eTenderwales web Portal. All communication must be made via the eTenderwales web portal.
REF: itt_85315.
You can tender for Lot 1,Lot 2 or both lots.
Contact is not to be made directly to the procurement department or Commissioners staff any clarification questions shall be submitted via eTednerwales.
The buyer considers that this contract is suitable for consortia.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=108351
(WA Ref:108351)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/04/2021