Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: morrirl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: http://caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FRAMEWORK AGREEMENT FOR HOUSING TECHNICAL HOUSING REPAIR OPERATIONS (HRO) & PLANNED ASSET MANAGEMENT STRATEGY (PAMS)
Reference number: CCBC/PS2400/23/RM
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The Council has an in-house workforce of around 200 multi-skilled trade operatives. Their responsibility is to undertake both response work and planned repair and improvement work. The workforce is divided into two work streams: The Housing Repair Operations (“HRO”) who undertake all reactive and planned response repair work, and the Planned Asset Management Strategy (PAMS) who undertake capital improvement works as part of Planned Asset Management Strategy. The Council is looking to establish a Framework support arrangement (the “Framework Agreement”). The Council wishes to appoint experienced contractors to provide labour and materials under this Framework Agreement. The appointed contractors will be used to support the Council’s own in-house HRO workforce in providing a reactive and planned response maintenance service for Council owned domestic properties during periods of peak demand, and the PAMS workforce who undertake capital improvement works as part of PAMS. The PAMS sequence of external works will be on a community basis for each of the Council's three housing areas (Lower Rhymney Valley, Upper Rhymney Valley and Eastern Valley).
II.1.5) Estimated total value
Value excluding VAT:
32 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
General Building
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
General Building work as Detailed in the Specification and schedule of rates in the tender pack on the Proactis Portal e tendering system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/10/2023
End:
01/10/2026
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension of contract is available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical Work
II.2.2) Additional CPV code(s)
45310000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Electrical work as Detailed in the Specification and schedule of rates in the tender pack on the Proactis Portal e tendering system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/10/2023
End:
01/10/2026
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension of contract is available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Internal/ External Painting Work
II.2.2) Additional CPV code(s)
45442100
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Painting Work as Detailed in the Specification and schedule of rates in the tender pack on the Proactis Portal e tendering system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/10/2023
End:
01/10/2026
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension is available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Sheet Floring/Carpets
II.2.2) Additional CPV code(s)
39531000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Sheet Flooring/Carpets as Detailed in the Specification and schedule of rates in the tender pack on the Proactis Portal e tendering system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/10/2023
End:
01/05/2026
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Asbestos Works
II.2.2) Additional CPV code(s)
45262660
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Asbestos work as Detailed in the Specification and schedule of rates in the tender pack on the Proactis Portal e tendering system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/10/2023
End:
01/10/2026
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the Invitation to tender document on the Proactis Portal e tendering system
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/06/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER. THE SPD QUESTIONNAIRE MAYBE SUBMITTED VIA SELL2WALES HOWEVER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact the team on 01443 863234
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131221.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Social Value is included in this tender and full details are provided in the Invitation to Tender document.
(WA Ref:131221)
Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=131221
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/05/2023