CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Bowen Ind. Est.Culvert, Aberbargoed and Hill Street Culvert, Rhymney Refurbishment

2.2

Description of the goods or services required

The works will involve design and Installation of a type ii structural pipe liner and a contractor designed bespoke chamber cover and frame in accordance with current standards as shown on drawings SO1034/01 & 02 and SO1032/01

The appointed contractor or principal contractor will be responsible for all temporary works design including water management, over pumping (including over roads), excavations and access and subsequent making good works.

The inverts will need to be cleaned out and sections of scour filled with a single size pipe bed stone before lining works is to commence. The project will require correct management of confined space working, difficult/ restricted access and egress.

Bowen Ind. Est. Culvert - The culvert Inlet is located within the verge on the Northwestern boundary of Bowen Industrial Estate, Aberbargoed CF81 9FW (315909, 199112) within Caerphilly County Borough Council and is considered to be a confined space. The culvert traverses southwest under A4049 Pengam Road for approx. 21m and terminates in a forested area off Pengam Road.

The culvert construction comprises two forms of construction at various points within it’s arrangement

• 1.2m of stone masonry abutments with steel plate soffit and steel beam struts (1m wide x 1.5m high)

• 20.2m of stone masontry pipe (0.9m wide and 1.0m high

There is an inspection chamber located on the culvert line at 12m as shown on drawing SO1034/001. The inspection chamber measures 1.2m long, 0.7m wide and height from invert to surface is 2.2m. there is also a 0.3m dia concrete pipe to the right of the chamber.

HillStreet Culvert – The culvert Inlet and outlet are situated within private land either side of the carrargeway, Rhymney NP22 (312371, 206756) within Caerphilly County Borough Council and is considered to be a confined space. The culvert traverses under Hillstreet for approx. 25m.

The culvert construction comprises two forms of construction at various points within it’s arrangement

• 1.1m wide x 0.7m high of stone masonry abutments with stone arch soffit, inlet to chainage 9.4m

• 600mm concrete pipe from 9.4m to outlet.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115634.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The tender is assessed in one stage.

Stage 1 is split into 60% financial and 40% quality.

3 Conditions for Participation

3.1

Minimum standards and qualification required

In order to be able to undertake construction related work for the Council in the value band below the procurement threshold and on this specific project, it will be a mandatory requirement for all suppliers to, hold membership with Constructionline and hold SSIP membership with an Health & Safety Accredited body through an SSIP approved Scheme.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SO1034

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you to follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.

If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

(WA Ref:115634)

5.2

Additional Documentation

5.3

Publication date of this notice