Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Pricejk@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building Energy Management System (BEMS) support and Maintenance
Reference number: CU.1699.JP
II.1.2) Main CPV code
72253200
II.1.3) Type of contract
Services
II.1.4) Short description
Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
448 286.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72253200
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS.
2 engineering days (8-hour days) per week
1 engineering days (8-hour days) per week
The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract.
The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license.
Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week)
Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.
II.2.5) Award criteria
Quality criterion: Quality and Responsible Procurement
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-032998
Section V: Award of contract
Contract No: CU.1699.JP
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/02/2025
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BMSI (Building Management Solution Integrators)
7500 Daresbury Park, Daresbury
Warrington
WA44BS
UK
Telephone: +44 000000
Fax: +44 000000
NUTS: UKL14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 448 268.20
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Access to the Procurement documents will close at 12 Noon on 21st November 2024 in order for Site Visits to take place W/C 25th November 2024. Further details regarding site visits are contained in Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT
(WA Ref:148540)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
26/02/2025