Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
UK
Telephone: +44 3000257095
E-mail: CPSProcurementAdvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Services for the Upgrade and installation of Energy Devices to Premises associated with Optimised Retrofit Programme Legacy Tranches
Reference number: D225/2023/2024
II.1.2) Main CPV code
71314000
II.1.3) Type of contract
Services
II.1.4) Short description
Installation and upgrade SERO energy devices to be project managed, supplied and retrofitted into homes to transmit data from retrofitted homes which in turn could inform future residential decarbonisation policy approaches
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
38551000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
The Welsh Government’s Optimised Retrofit Programme (ORP) works with Registered Social Landlords (RSLs) and local authorities (LA’s) with the aim of installing a variety of home decarbonisation measures to existing social housing stock. It considers the fabric or materials that homes are made from, and the way heat and energy are stored and reaches homes. SERO were originally contracted for energy devices to be project managed, supplied and retrofitted into homes, the installed energy devices transmit data from retrofitted homes which in turn could inform future residential decarbonisation policy approaches. This contract with Welsh Government and Sero is for the support installation and upgrade of the previous devices for the purpose of information & data gathering within social housing premises associated with the Optimised Retrofit Programme. The energy devices (known as BEE Version 2’s need to be upgraded and installed to 2,321 energy devices belonging to an Optimised Retrofit Consortium of Social Housing landlords.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is for a 1 year contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation:
The Negotiated Procedure Regulation 32(2)(5)(b) of the Public Contract Regulations 2015 applies:
(32) Use of the negotiated procedure without prior publication
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-
Additional grounds relevant to public supply contracts
(5) The negotiated procedure without prior publication may be used for public supply contracts—
(b)for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance;
By upgrading existing SERO BEE’s (a version of energy devices that only SERO own) WG will avoid the risk of disproportionate technical difficulties in operation and maintenance. In March 22 POBL (the main lead grant holder for the landlords) established the collaboration agreement with SERO for energy devices (in line with Welsh Government data requirements) to be project managed, supplied and retrofitted into homes. The purpose of the installed energy devices was to transmit data from retrofitted homes which in turn could inform future residential decarbonisation policy approaches. During the timeframe of the legacy ORP tranches, the supply and installation of the energy devices conducted by SERO to the landlord’s housing stock was significantly impacted by chip shortages, COVID, and delays in undertaking the retrofit works, and queries regarding GDPR requirements.The energy devices (known as BEE Version 2’s) have been impacted by a change in technology. There are more than 2000 of the devices affected with their operability compromised by external factors outside the scope and control of the Consortium and SERO.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: D286/2022/2023
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
23/01/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sero Life Limited
Westgate House, Womanby Street,
Cardiff
CF10 1BR
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is anticipated that the contract will be awarded on 4/3/24.
(WA Ref:138275)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
31/01/2024