Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: Socialcare.Procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: https://www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446700111
E-mail: procurement@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Independent Professional Advocacy
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Independent Professional Advocacy Service - Cardiff Council and Vale of Glamorgan Council
Reference number: ERFX1008509
II.1.2) Main CPV code
85320000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between Local Authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
II.1.5) Estimated total value
Value excluding VAT:
2 609 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Vale of Glamorgan are not restricting award and can award all 3 of their Lots to one provider.
Cardiff Council are restricting award and will award each of their 2 Lots to a different provider.
II.2) Description
Lot No: 1
II.2.1) Title
Cardiff Council - IPA for older adults aged 55 and over
II.2.2) Additional CPV code(s)
85320000
85312310
85310000
85300000
85000000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between Local Authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council and three Lots for The Vale of Glamorgan Council.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
In addition to the 4 year (48 months) contract term, the contracts can also be extended for an addition 2 years (24 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cardiff Council - IPA for adults aged 18 and over living with learning disabilities including autism
II.2.2) Additional CPV code(s)
85320000
85312310
85000000
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between Local Authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council and three Lots for The Vale of Glamorgan Council.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Vale of Glamorgan Council - IPA for older adults aged 55 and over, including care home advocacy
II.2.2) Additional CPV code(s)
85320000
85000000
85300000
85310000
85312310
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between Local Authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council and three Lots for The Vale of Glamorgan Council.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Vale of Glamorgan Council - IPA for adults aged 18 and over living with learning disabilities including autism
II.2.2) Additional CPV code(s)
85320000
85000000
85300000
85310000
85312310
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between Local Authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council and three Lots for The Vale of Glamorgan Council.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Vale of Glamorgan Council - IPA for all other adults, including those with a Physical & Sensory Impairment, Mental Ill-health and/or Substance Misuse
II.2.2) Additional CPV code(s)
85320000
85312310
85000000
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between Local Authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council and three Lots for The Vale of Glamorgan Council.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-022881
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/10/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/10/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Well-being of Future Generations (Wales) Act 2015 requires us to consider more widely the economic, environmental, social and cultural well-being benefits of service procurement. For example, how the Service itself will contribute to local employment and how employment and volunteering opportunities will be made available to people to help them gain experience and confidence.
Please set out your approach to the delivery of Community Well-being Benefits and explain how, when delivering the service, you will address the requirements of the Service Specification Part 6 Community Well-being Benefits, paying particular attention to:
Local training and employment
Green and sustainable
Partners in community
(WA Ref:144281)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/09/2024