Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: squalters-jones@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security Services at Pentre Awel, Llanelli
Reference number: itt_113218
II.1.2) Main CPV code
75241000
II.1.3) Type of contract
Services
II.1.4) Short description
Night guarding security services for the site, to patrol the site, monitoring the building's interior and exterior periphery.
Two security guards required to provide manned security services on site at Pentre Awel, Zone 1, Llanelli, Carmarthenshire.
II.1.5) Estimated total value
Value excluding VAT:
195 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79713000
79715000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Llanelli, Carmarthenshire
II.2.4) Description of the procurement
Pentre Awel is a multi-phase regeneration scheme in Llanelli, Carmarthenshire that will provide landmark infrastructure to improve health and wellbeing, offer education and training, undertake research and development and support businesses within life sciences and associated
sectors, and provide assisted living accommodation.
The first phase – Zone 1 – comprises a unique 20,000m2 building (branded as Canolfan) which is being constructed by Bouygues UK.
Canolfan will bring together a broad range of functions, organisations and service providers, including:
- Actif, the Council’s in-house leisure provider, will operate a brand-new leisure centre, offering 25m x 8 lane swimming pool,
hydrotherapy pool and learner pools, gym, sports hall and multi-purpose studios for dance, spin and other wellbeing activities
- Further and Higher Education institutions will be providing learning opportunities across health, social care and related subjects based on
the principle of ‘teach and treat’. This will include Swansea University
- Key community healthcare services will be delivered within a range of consultation, assessment and treatment rooms
- Facilities for research
- Office space for businesses and organisations within life sciences, health, wellbeing and social care
Canolfan will be owned, operated and maintained by Carmarthenshire County Council who will have a dedicated facilities management
team based onsite during opening hours.
Zone 1 also includes primary infrastructure, namely access road, car park, bus shelter, a 1.38km walk/cycleway as well as extensive landscaped public spaces.
Pentre Awel will create over 1,800 jobs across all four Zones, provide training and apprenticeship opportunities and support and encourage people to lead active and healthy lives. The development will boost the local economy by 467 million over the next 15 years.
Nightguarding security services are required for the site, to patrol the site, monitoring the building's interior and exterior periphery. Two security guards required to provide manned security services on site at Pentre Awel, Zone 1, Llanelli, Carmarthenshire. Night shifts required from 23:00 - 06:00, with cover required over bank holidays and occasional day shifts depending on operational requirements.
The Council reserves the right to modify the contract to include additional security services within the original scope at other locations within Carmarthenshire as detailed in the tender documentation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
12 months following initial one year contract (2026) plus an additional 12 months (2027) based on satisfactory performance and available funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to modify the contract to include additional security services within the original scope at other locations within Carmarthenshire as detailed in the tender documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
BUSINESS WALES TENDER SUPPORT - Business Wales can provide tendering support for this opportunity, including advice and guidance on accessing the e-tender and submitting a bid. Please contact Business Wales on 01656 868500 or by email at: trading@businesswales.org
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated within tender documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Professional service in alignment with BS7499:2023 required at all times. As stated within service specification
III.2.2) Contract performance conditions
As stated within tender documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/01/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/01/2025
Local time: 12:00
Place:
https://etenderwales.bravosolution.co.uk/home.html
Information about authorised persons and opening procedure:
As stated within tender documentation
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2028 (if extensions agreed)
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_57327
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_113218.
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click "continue"
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen
3. Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850/ Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name:
www.etenderwales.bravosolution.co.uk
Postal Address:
Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.
(WA Ref:138656)
The buyer considers that this contract is suitable for consortia bidding.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146689
(WA Ref:146689)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/12/2024