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Summary

OCID:: ocds-kuma6s-129449
Published by:: Pembrokeshire College
Authority ID:: AA0271
Publication date:: 27 February 2023
Deadline date:: 21 March 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Pembrokeshire College utilise an EPOS till system for taking payments at various locations around the college. It has been identified that the current system has reached an age where it is having a negative impact on the Cyber Essentials Plus accreditation to which the College operates to.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: Pembrokeshire College
Postal Address: Haverfordwest,
Town: Pembrokeshire	Postal Code: SA61 1SZ	Country: UK
For the attention of: Donna Barker	Telephone: +44 1437753264
E-Mail:	Fax:
Internet Address (URL): https://www.pembrokeshire.ac.uk/ Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Upgrade of EPOS Till System

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=129449.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	30142000		Accounting machines and cash registers
	48000000		Software package and information systems
	48110000		Point of sale (POS) software package
	48443000		Accounting software package
	48444000		Accounting system
	55512000		Canteen management services
	55520000		Catering services
	72212110		Point of sale (POS) software development services
	72514000		Computer facilities management services

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

PCQ688

4.3 Time Limits

Time-limit for receipt of completed tenders
13-03-2023 Time 17:00

Estimated award date
24-03-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:129449)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Pembrokeshire College Request fo Quote

Pricing Schedule

New Standard Goods Contract TEMPLATE

5.3 Publication date of this notice

27-02-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
30142000	Accounting machines and cash registers	Calculating and accounting machines
48443000	Accounting software package	Financial analysis and accounting software package
48444000	Accounting system	Financial analysis and accounting software package
55512000	Canteen management services	Canteen services
55520000	Catering services	Canteen and catering services
72514000	Computer facilities management services	Computer-related management services
72212110	Point of sale (POS) software development services	Programming services of application software
48110000	Point of sale (POS) software package	Industry specific software package
48000000	Software package and information systems	Computer and Related Services

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
02/03/2023 08:56	ADDED FILE: Specification and Requirements Updated specification requirements -
02/03/2023 09:01	REPLACED FILE: Pembrokeshire College Request fo Quote Request to Quote Document
07/03/2023 11:08	Notice date(s) changed The Deadline date was changed from 13/03/2023 17:00 to 21/03/2023 10:00. We have added more information within the specification.
07/03/2023 11:09	REPLACED FILE: Pricing Schedule Revised Pricing schedule
07/03/2023 11:13	REPLACED FILE: Pembrokeshire College Request for Quote Request to Quote Document Revised
07/03/2023 11:15	Schedule 1 - Specification Updated specification
07/03/2023 11:15	ADDED FILE: Schedule 1 - Specification Updated Specification
15/03/2023 08:30	Question and Answers deadline change The deadline for submission of questions through the online Q&A function has been changed as below. Old question submission deadline: 13/03/2023 17:00 New question submission deadline: 16/03/2023 17:00 Please ensure that you have submitted all questions before the new date.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.