Glynneath Town Council Christmas Lights

Contract details

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ID:

142517

OCID:

ocds-kuma6s-140295

Contract type:

Supply

Procedure type:

Open

Contract award notice ref:

JUN482314

Internal ref:

Portal Ref: 142517

Contact catergory:

C - Local contract let on behalf of one buyer

Buyer:

Glynneath Town Council

Primary CPV code:

N/a

Additional CPV code(s):

Is framework:

No

Carbon reduction plan:

Options:

Description:

1 Introduction Glynneath Town Council (“the Council”) undertakes an annual Christmas lights display in Glynneath, with the aim of seasonally enhancing the town’s environment to the benefit of residents, local businesses and tourists. The Council is seeking a suitably experienced provider to tender for the installation and operation of Christmas lighting / decoration. Any agreement will be in the form of a contract and will operate for a period of three (3) years. You are invited to tender for provision of these services. 2 Background Glynneath Town Council is a local authority operating at a grass roots governance level of local government and is one of the town councils in Neath Port Talbot. The Town Council is an active Town Council in the sector, producing a precept of just over two hundred thousand pounds. The administration is made up of 14 Council Members and employs a number of staff. 3 Scope 3.1 Summary Glynneath Town Council’s Christmas display is operational from the end of November to early January on an annual basis. The agreement is intended to provide for this for a duration of 3 years, commencing November 2024. Traditionally, there has been an early evening event every November to celebrate the annual switching on of the Town’s lights and to mark the start of the festive season. It is intended that this take place on the last Monday of the month. This invitation requests a full in-house design, installation, testing, maintenance, de-rigging and storage service. 3.2 Costs Please give a detailed breakdown of costs (excluding VAT). 3.3 VAT Please state clearly when submitting prices whether or not VAT will be charged. It is the responsibility of tenderers to check the VAT position with HMRC before submitting a bid. 3.4 Specification The Council welcomes ideas for schemes and thematic colours are not set. The Council prefers the use of LED or low-energy bulbs and welcomes solutions incorporating solar power. The Council would like to consider ‘Gateway’ signage to the town with a preference for Welsh language use in parity with English. Tenderers are welcomed and encouraged to visit the area and potential sites Existing catenary wire infrastructure has been repaired or replaced over the years. The tendering company will be responsible for inspecting the condition and adequacy of any of the existing infrastructure if it is to be used in the new scheme and include for any costs in replacing or repairs to such infrastructure within its tender. Details of existing infrastructure and annual testing records are available on request. 3.5 Area The area to be covered by the lighting scheme is not fixed but must prioritise the centre of town along Chain Road and Pont Walby. Bidders are requested to consider a statement feature or features at entry points to the town. The most recent scheme can be provided on request, with the footprint chosen to maximise central impact and concentrate resources. The proposal must allow for the provision, installation and removal of 2 trees of suitable size at Llys yr Ysgol and land near to the Leisure Centre (both points marked on the maps provided) and must include their lighting and decoration. 3.6 Installation The scheme is to be installed, tested and in working order on a date to be agreed by both parties prior to the notified switch-on date each year. The satisfactory working of the lights is to be witnessed by a Council representative. The work must be undertaken in a manner that minimises disruption to traffic, residents, local business and pedestrians, as well as with consideration for the environment. It is advisable that the installation of the lights and features on the main highways be undertaken during the period early evening to early morning. The contractor will be responsible for any road closures and traffic management necessary during installation and de-rigging along with liaison with any affected residents or businesses over access issues. The cont

Purchasing team:

N/a

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Contract dates

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Date awarded:

12 June 2024

Start date:

01 July 2024

End date:

01 July 2027

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Contract extensions

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Max extension options available:

0 (months)

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Additional information

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Additional information:

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Contact details

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Contract name:

The Clerk

Contract email:

clerk@glynneathtowncouncil.gov.uk

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