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SPD request details

Authority Details

Official Name: Adra Tai Cyfyngedig

Country: United Kingdom

Notice Details

Procurement Procedure

Title: Materials Framework

Short Decription: Adra is looking to appoint a range of Suppliers to partner with in the establishment of a new, all-Wales Framework for the supply of building materials and associated products.

File Reference Number: 

Criteria

Procedure - Information about Lots

[C63] Requirements on lots
Please provide further information about the lots on this contract.

Procedure - CPV Codes

[C64] Procurement Procedure CPV
Procurement Procedure CPV

Bidder Information - Bidder Information

[2A1] SME

Are you a Small, Medium or Micro Enterprise (SME)?

[2A3] Form of participation
Are you bidding as the lead contact for a group of economic operators?

[2A5] Enrolment in a relevant professional register
If applicable, is your organisation registered with the appropriate professional or trade register(s) in the member state where it is established?

Exclusion - Grounds for Mandatory Exclusion

[3A1a] The Common Law Offence of Conspiracy

Has the bidder been found to be guilty of a participation offence as defined by section 45 of the Serious Crime Act 2015
Conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983, where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime?

[3A1b] Corruption

Has the bidder been found guilty of Corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; The common law offence of bribery; Bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010, or section 113 of the Representation of the People Act 1983?

[3A1c] Fraud

Has the bidder been found guilty of any of the following offences, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the convention on the protection of the financial interests of the European Communities:

- the common law offence of cheating the Revenue;

- the common law offence of conspiracy to defraud; 

- fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

- fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

- fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

- an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

- destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;

- fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006;

- the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;

[3A1d] Terrorist offences or offences linked to terrorist activities

Has the bidder been found guilty of any offence:

- listed in section 41 of the Counter Terrorism Act 2008;

- listed in schedule 2 to that Act where the court has determined that there is a terrorist connection;

- under sections 44 to 46 of the Serious Crime Act 2007 which relates to an offence covered by the previous two points?

[3A1e] Money laundering or terrorist financing

Has the bidder been found guilty of money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002;

An offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996

[3A1f] Child labour and other forms of trafficking in human beings

Has the bidder been found guilty of:

-     an offence under section 4 of the Asylum and Immigration (Treatment of Claimants etc.) Act 2004;

 -    an offence under section 59A of the Sexual Offences Act 2003

 -    an offence under section 71 of the Coroners and Justice Act 2009;

 -    an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994

-    an offence under section 2 or section 4 of the Modern Slavery Act 2015

[3A2a] Payment of taxes
Regulation 57(3) - Has it been established, for your organisation by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of any part of the United Kingdom or the legal provisions of the country in which the organisation is established (if outside the UK), that the organisation is in breach of obligations related to the payment of tax?

[3A2b] Payment of social security
Regulation 57(3) - Has it been established, for your organisation by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of any part of the United Kingdom or the legal provisions of the country in which the organisation is established (if outside the UK), that the organisation is in breach of obligations related to the payment of social security contributions?

Exclusion - Grounds for Discretionary Exclusion

[3B1] Breaching of obligations in the fields of environmental law
Has the bidder, to its knowledge, breached its obligations in the fields of environmental law?

[3B2] Breaching of obligations in the fields of social law
Has the bidder, to its knowledge, breached its obligations in the fields of social law?

[3B3] Breaching of obligations in the fields of labour law
Has the bidder, to its knowledge, breached its obligations in the fields of labour law?

[3B4a] Bankruptcy
Is the bidder bankrupt?

[3B4b] Insolvency
Is the bidder the subject of insolvency or winding-up proceedings?

[3B4c] Assets being administered by liquidator
Is the bidder in a situation that its assets are being administered by a liquidator or by the court?

[3B4d] Arrangement with creditors
Is the bidder in an arrangement with creditors?

[3B4e] Business activities are suspended
Is the bidder in a situation that its business activities are suspended?

[3B4f] Analogous situation like bankruptcy under national law
Is the bidder in any analogous situation arising from a similar procedure under national laws and regulations?

[3B5] Guilty of grave professional misconduct
Is the bidder guilty of grave professional misconduct?

[3B6] Agreements with other economic operators aimed at distorting competition
Has the bidder entered into agreements with other economic operators aimed at distorting competition?

[3B7] Conflict of interest due to its participation in the procurement procedure
Is the bidder aware of any conflict of interest within the meaning of regulation 24 due to the participation in the procurement procedure?

[3B8] Direct/indirect involvement in preparation of this procurement procedure
Has the bidder or an undertaking related to it advised the organisation or contracting entity or otherwise been involved in the preparation of the procurement procedure?

[3B9] Early termination
Has the bidder shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions?

[3B10] Blacklisting
Have you, or has your organisation, been found to have employed the practice of 'blacklisting' in the last three years?

[3B11] Misrepresentation

Please answer the following statements:

1) The organisation is guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria.

2) The organisation has withheld such information.

3) The organisation is not able to submit supporting documents required under regulation 59 of the Public Contracts Regulations 2015.

4) The organisation has influenced the decision-making process of the contracting authority to obtain confidential information that may confer upon the organisation undue advantages in the procurement procedure, or to negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

Selection - Economic and Financial Standing

[4A1] Audited Accounts
Are you able to provide a copy of your audited accounts for the last two years, if requested?

[4A3] Parent Accounts
If you have indicated in the Selection Questionnaire question [2A3] that you are part of a wider group.

[4A4] Main Business Activities
What are the main business activities of your organisation or consortium? Please limit your answer to a brief summary.

[4A7] Equalities training
Do all employees (including those from your consortium members where relevant) that come into contact with the public, or with a client’s staff members, receive equalities training?

[4A9] VAT Registration
Are you registered for VAT?

[4A10] Business Type
Is your organisation (please indicate the option that applies): i) a public limited company ii) a limited company iii) a limited liability partnership (LLP) iv) other partnership v) a sole trader vi) a consortium vii) other (please specify).

[4A11] Consortium
If your organisation is a consortium please provide the following information (if not please state Not Applicable): i) Company names and registration numbers (if applicable), of all consortium membersii) The lead member of the consortium who will be contractually responsible for delivery of the contract (if a separate legal entity is not being created)iii) If the consortium is not proposing to form a legal entity please give details of the proposed arrangements.

[4A13] DUNS Number
Provide your Dun & Bradstreet (DUNS) registration number. If you are not currently registered you must obtain a free DUNS number for your business by visiting http://www.dnb.co.uk/Forms/DUNS_Request.asp.

[4A17] Parent company details
If your organisation is a wholly-owned subsidiary or a larger trading or holding company provide the registration number of the parent company. Provide this information for all members of a consortium where you are bidding as a consortium.

[4A19] Supplier Prompt Payment
Please confirm that you will pay all suppliers and sub-contractors within agreed timescales, which will not exceed 30 days.

Selection - Technical and Professional Ability

[4B1] Enghreifftiau Perthnasol / Relevant Examples

Rhowch fanylion hyd at 3 chontract, mewn unrhyw gyfuniad o'r sector cyhoeddus neu'r sector preifat; neu VCSE (gan gynnwys gwaith a ariennir gan grant) sy'n berthnasol i'n gofyniad. Dylai contractau ar gyfer cyflenwadau neu wasanaethau fod wedi'u cyflawni yn ystod y 3 blynedd diwethaf, contractau gwaith yn ystod y 5 mlynedd diwethaf.

Dylai'r cyswllt a enwir allu darparu tystiolaeth o'r wybodaeth a ddarperir isod.

Dylai ceisiadau consortia ddarparu enghreifftiau o ble mae'r consortiwm wedi cyflawni gofynion tebyg.

Os nad yw'n bosibl (e.e. os yw’r consortiwm newydd ei ffurfio neu fod Cyfrwng at Ddibenion Arbennig ("SPV") yn cael ei greu), dylid darparu 3 enghraifft ar wahân rhwng prif aelod(au) y consortiwm/SPV.

Os yw'r Cyflenwr yn SPV, neu'n asiant rheoli nad yw'n bwriadu bod yn brif ddarparwr, dylid darparu'r wybodaeth y gofynnir amdani ar gyfer y prif ddarparwr/ddarparwyr neu is-gontractwr/is-gontractwyr a fydd yn cyflawni'r contract.

Os na allwch ddarparu enghreifftiau gweler cwestiwn [4B3]

Please provide details of up to 3 contracts, in any combination from the public or private sector; or VCSE (including grant funded work) that are relevant to our requirement. Contracts for supplies or services should have been performed during the past 3 years, works contracts during the past 5 years.

The named contact provided should be able to provide evidence of the information provided below.

Consortia bids should provide examples of where the consortium has delivered similar requirements.

If not possible (e.g. the consortium is newly formed or a Special Purpose Vehicle (“SPV”) is being created), 3 separate examples should be provided between the principal member(s) of the consortium/SPV.

Where the Supplier is a SPV, or a managing agent not intending to be the main provider, the information requested should be provided for the main intended provider(s) or sub-contractor(s) who will deliver the contract.

Selection - Modern Slavery Act 2015

[4C1] Modern Slavery Act
Are you a relevant commercial organisation as defined by section 54 ("Transparency in supply chains etc.") of the Modern Slavery Act 2015 ("the Act")?

Selection - Insurance

[4D1] Insurance - Employer’s (Compulsory) Liability
Please self-certify whether you already have, or can commit to obtain, prior to the commencement of the contract, the levels of Employer's (Compulsory) Liability Insurance cover indicated below:

[4D2] Insurance - Public Liability
Please self-certify whether you already have, or can commit to obtain, prior to the commencement of the contract, the levels of Public Liability Insurance cover indicated below:

[4D4] Insurance - Product Liability
Please self-certify whether you already have, or can commit to obtain, prior to the commencement of the contract, the levels of Product Liability Insurance cover indicated below:

Selection - Skills and Apprentices

[4E1] Apprenticeships
Please confirm if you will be supporting apprenticeships and skills development through this contract

[4E2] Supply Chain Support
Do you have a process in place to ensure that your supply chain supports skills, development and apprenticeships and can provide evidence if requested?

Selection - Steel

[4F3] Breach of Anti Dumping Legislation
In the last three years, have you or any member of your supply chain been found to be in breach of the anti-dumping legislation or comparable legislation in any other jurisdiction worldwide?

[4F4] Rheoli'r Gadwyn Gyflenwi / Supply Chain Management

Disgrifiwch y systemau, y polisïau, y safonau a'r gweithdrefnau sydd ar waith gennych i reoli'r gadwyn gyflenwi a sicrhau y caiff ei rheoli'n gadarn.

Please describe the supply chain management systems, policies, standards and procedures you currently have in place to ensure robust supply chain management.

[4F6] Cadwyn Gyflenwi – Torri Deddfwriaeth Iechyd a Diogelwch / Supply Chain - Breaches of Health and Safety legislation

Rhowch holl fanylion perthnasol achosion blaenorol o dorri deddfwriaeth iechyd a diogelwch yn ystod y pum mlynedd diwethaf, sy'n berthnasol i'r wlad rydych yn gweithredu ynddi, ar brosiectau tebyg, neu'r ddau:

(i) Eich cwmni

(ii) Pob aelod o'ch cadwyn gyflenwi sy'n ymwneud â chynhyrchu neu gyflenwi dur

Please provide all the relevant details of previous breaches of health and safety legislation in the last 5 years, applicable to the country in which you operate, on comparable projects, for both:

(i) Your company

(ii) All your supply chain members involved in the production or supply of steel

[4F7] Health and Safety Policies

Do you take steps to ensure that all members of your supply chain have in place appropriate health and safety policies dealing with at least the following:

- a Policy Statement - signed and dated

- the Organisation and Responsibilities - how Health and Safety requirements are implemented; and

- the Arrangements - standards and procedures adopted in practice,

- and that this is reviewed at least every 2 years?

[4F8] Health and Safety Training
Do you take steps to ensure that all members of your supply chain provide appropriate health and safety training, particularly for workers carrying out potentially hazardous tasks?

[4F9] Further Evidence
If you have answered "Yes" to [4F7] or [4F8] above, please provide brief details of the steps that you take to ensure that appropriate health and safety policies are in place and that appropriate training is provided.

Selection - Construction

[4H4] Continuous improvement
How does your organisation manage continuous improvement? What tangible results can you demonstrate from continuous improvement over the last three years?

[4H5] Anti-competitive practices
Please confirm that you have a policy in place to prevent the occurrence of anti-competitive practices. If you are successful you must be in a position to provide evidence if required, prior to contract award, and without delay.

Selection - IT

[4I1] Cyber Essentials Certification Scheme
Please confirm that you currently meet, or will meet if you are successful, the requirements of the Cyber Essentials Certification Scheme or equivalent. If you are successful you must be in a position to provide evidence if required, prior to contract award, and without delay.

Selection - Health and Safety

[4J1] Health & Safety Enforcement Orders
Has your organisation or any of its Directors or Executive Officers been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years?

[4J3] Health & Safety Policy
Please confirm that your company has a Health and Safety Policy? If you are successful you must be in a position to provide evidence if required, prior to contract award, and without delay.

[4J4] Health & Safety Policy
Do you have a nominated competent person responsible for Health & Safety advice?

[4J5] Control of Substances Hazardous to Health (COSHH)
Please confirm that you have arrangements in place to manage chemicals used under the Control of Substances Hazardous to Health (COSHH) Regulations?If you are successful you must be in a position to provide evidence if required, prior to contract award, and without delay.

[4J6] Health & Safety Training
Do your staff receive induction and / or safety training before undertaking work?

Selection - Environmental

[4K1] Environmental Policy
Has your organisation been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by any environmental regulator or authority (including local authority)?

[4K4] Environmental Policy
Do you have an environmental policy statement committing your organisation to a programme of improvement?

Selection - Quality Management

[4L2] Quality Management Policy
Do you have a documented process designed to ensure that the quality of your products or services is consistent.

Selection - Welsh Language

[4M1] Welsh Language
Please confirm that you currently meet, or will meet if you are successful, the requirements of the Welsh language measure.

Selection - Waste Management

[4N2] Waste management
Do you have experience of evaluating recycled content and specifying building materials containing higher recycled content as well as reused materials?

[4N4] Waste management
If you wish you may provide a copy of your waste management policy and processes

[4N6] Waste management
Do you have experience and capability (including any management tool or processes) in managing your whole supply chain to ensure delivery of the waste to landfill objective?

[4N7] Waste management
If you wish you may provide a copy of your waste management plans and processes

Selection - Carbon Reduction Plan

[4O2] Carbon Reduction Plan
Please confirm that your organisation is taking steps to reduce your GHG emissions over time and is publicly committed to achieving Net Zero by 2050

[4O4] Carbon Reduction Plan
Please confirm that you commit to complete and publish a Carbon Reduction Plan prior to the commencement of the contract, that, notwithstanding that the tender opportunity is for a contract of less than £5m in total, meets the required reporting standards as per the Technical standard for Completion of Carbon Reduction Plans (Microsoft Word - PPN 0621 Technical standard for the Completion of Carbon Reduction Plans.docx (publishing.service.gov.uk) and Carbon Reduction Plan Template.