Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: jamaughan@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Carmarthenshire Flying Start Childcare Services 2021
II.1.2) Main CPV code
80110000
II.1.3) Type of contract
Services
II.1.4) Short description
Carmarthenshire County Council is re-commissioning the Flying Start childcare service and seeking to procure childcare providers to deliver high quality funded childcare to all eligible 2-3-year-old children, from local authority venues and from providers’ own venues from 1st September 2021, in the following areas;
Ammanford Town, Felinfoel, Trimsaran, Betws, Morfa, Burry Port, Dafen, Pembrey, Garnant, Llwynhendy, Richmond Park, Glanaman, Carmarthen Town North, Llanelli Town and Pwll
Lots 1 – 10:
Flying Start are looking to procure providers to deliver childcare from Flying Start settings within Primary Schools and Integrated Children’s Centres. These contracts will be on a delivery only basis and providers delivering from these venues will be required to enter into a lease for the length of the framework period with Flying Start.
Lots 11-14:
Flying Start are looking to procure childcare providers to deliver a service at their own existing venues. We would welcome bids from sessional playgroups, family centre, Cylchoedd Meithrin, day nurseries and childminders. The settings should be based within pram pushing distance, or up to a 15 minute walk, from the targeted geographic locations. However we recognise that providers may have different provisions available to support children and therefore providers from outside these areas are able to bid and provide details on how they will support families and children within these areas to access the childcare setting e.g. mini bus pick up and drop off.
Lots to 15 – 25 seek to address identified needs and gaps in the Flying Start provision:
Flying Start are requiring sessional care (2.5 hours a day, up to 5 days a week) to be delivered by providers that have the flexibility to provide full day care to support parents/carers needs. Flying Start will only pay for the 2.5 hour sessional care, additional hours will be paid for by parents/carers. These Lots are needs led and take up will be discretionary based on the needs of the families and children we are supporting, therefore we are unable to predict the required numbers and guarantee take up of spaces. We reserve the right to appoint more than one provider to each Lot to ensure we have sufficient provision to meet the needs of families.
The Flying Start childcare is being commissioned on a fixed price model, in line with Flying Start programmes across Wales. The rate has been set at 13.80(GBP) for Lots 1-10 and 14.80(GBP) for Lots 11 – 25.
A discretionary sustainability grant will be made available for providers against a set list of eligibility criteria.
Flying Start Carmarthenshire is holding an online market briefing session via Microsoft Teams on Saturday 13th February 2021, 9.15am – 12.30pm. The briefing session will provide an overview of Flying Start Childcare as well as detail on the service specification, new finance model and tender process which is expected to be advertised in February 2021.
Please register to attend the event by emailing kbaker@carmarthenshire.gov.uk
(Information maybe subject to change)
Event invitation and details on language requirements attached.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Morfa
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Intergrated Children’s Centre at Maes-Y-Morfa Primary School, Morfa, Llanelli, SA15 2AP
42 weeks per annum
Estimated 40 children (2 sessions a day, 20 children per session)
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 2
II.2.1) Title
Lot 2 - Llanelli Town
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Ysgol Pen Rhos – Flying Start Facility, Copperworks Road, Llanelli, SA15 2NG
42 weeks per annum
Estimated 40 children (2 sessions a day, 20 children per session)
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 3
II.2.1) Title
Lot 3 - Llwynhendy/Bynea
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Bynea Primary School – Flying Start Facility, Saron Road, Llanelli, SA14 9LT
39 weeks & 15 Family days per annum
Estimated 32 children
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 4
II.2.1) Title
Lot 4 - Felinfoel
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Felinfoel Intergrated Children’s Centre, Ysgol Y Felin, Felinfoel, Llanelli, SA14 8BE
42 weeks per annum
Estimated 24 children
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 5
II.2.1) Title
Lot 5 - Dafen
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Dafen Primary School – Flying Start Portacabin, Lon Yr Ysgol, Dafen, Llanelli, SA14 8LL
39 weeks and 15 family sessions per annum
Estimated 20 children
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 6
II.2.1) Title
Lot 6 - Garnant & Glanaman
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Ysgol Y Bedol – Flying Start Facility, Folland Road, Garnant, Ammanford, SA18 2GB
42 weeks per annum
Estimated 28 children
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 7
II.2.1) Title
Lot 7 - Pembrey
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Pembrey Primary School – Flying Start Portacabin, Ashburnham Road, Pembrey, SA16 0TP
39 weeks and 15 family sessions per annum
Estimated 10 children
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 8
II.2.1) Title
Lot 8 - Burry Port
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Ysgol Parc Y Tywyn – Flying Start Facility, Heol Y Bardd, Burry Port, SA16 0NL
Estimated 10 children
Welsh Medium Provider
Lot No: 9
II.2.1) Title
Lot 9 - Burry Port School
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Burry Port Community School – Flying Start Facility, Burry Port, SA16 0EU
39 weeks and 15 family sessions per annum
Estimated 10 children
Welsh Medium and English Medium Provider
Lot No: 10
II.2.1) Title
Lot 10 - Richmond Park
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at Flying Start venue:
Richmond Park Primary – Flying Start Facility, Priory Street, Carmarthen, Carmarthenshire, SA31 1NB
39 weeks and 15 family sessions per annum
Estimated 16 children
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 11
II.2.1) Title
Lot 11 - Own Childcare Venue - Bigyn
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at providers own venue in Bigyn.
3 providers required for this Lot.
Estimated 20 places to be purchased per provider by Flying Start
Welsh Medium and English Medium setting or Welsh Medium Provider
Lot No: 12
II.2.1) Title
Lot 12 - Own Childcare Venue - Lakefield
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at providers own venue in Lakefield.
1 provider required for this Lot.
Estimated 10 places to be purchased by Flying Start
Welsh Medium and English Medium setting or Welsh Medium Provider
Lot No: 13
II.2.1) Title
Lot 13 - Own Childcare Venue - Pwll
II.2.2) Additional CPV code(s)
85312110
80110000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at providers own venue in Pwll.
1 provider required for this Lot.
Estimated 8 places to be purchased by Flying Start
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 14
II.2.1) Title
Lot 14 - Own Childcare Venue - Ammanford Town
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Childcare required at existing venue in Ammanford Town.
1 provider required for this Lot.
Estimated 30 places to be purchased by Flying Start
Welsh Medium and English Medium or Welsh Medium Provider
Lot No: 15
II.2.1) Title
Lot 15 - Needs Led Provision Ammanford & Surrounding Areas
II.2.2) Additional CPV code(s)
85312110
80110000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care outside of the Flying Start catchment area to accommodate Flying Start families that have moved out of Ammanford Town but are still eligible for childcare
Lot No: 16
II.2.1) Title
Lot 16 - Needs Led Provision Llanerch Area
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate sessional/full day care in the targeted area of Llanerch
Lot No: 17
II.2.1) Title
Lot 17 - Needs Led Provision Llanelli Town
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers to deliver Welsh language full day care
Lot No: 18
II.2.1) Title
Lot 18 - Needs Led Provision Garnant & Glanaman
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care
Lot No: 19
II.2.1) Title
Lot 19 - Needs Led Provision Llwynhendy/Bynea
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care and support families in accessing Flying Start Childcare through a transport provision.
Lot No: 20
II.2.1) Title
Lot 20 - Needs Led Provision - Felinfoel & Dafen
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care
Lot No: 21
II.2.1) Title
Lot 21 - Needs Led Provision Burry Port
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care
Lot No: 22
II.2.1) Title
Lot 22 - Needs Led Provision Pembrey
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care
Lot No: 23
II.2.1) Title
Lot 23 - Needs Led Provision Pwll - Hengoed Ward
II.2.2) Additional CPV code(s)
85312110
80110000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care in the targeted area of Hengoed and support families from Maengwynne in accessing Flying Start Childcare through a possible transport provision
Lot No: 24
II.2.1) Title
Lot 24 - Needs Led Provision Trimsaran
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate full day care
Lot No: 25
II.2.1) Title
Lot 25 - Needs Led Provision Carmarthen
II.2.2) Additional CPV code(s)
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Providers that can accommodate Welsh language full day care
II.3) Estimated date of publication of contract notice:
22/02/2021
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Market Engagement Event Invitation
Briefing Session – Flying Start Carmarthenshire Childcare Tender, Saturday 13th February 2021
Carmarthenshire County Council is re-commissioning the Flying Start childcare service and seeking to procure childcare providers to deliver high quality funded childcare to all eligible 2-3-year-old children, from local authority venues and from providers’ own venues from 1st September 2021, in the following areas;
Ammanford Town, Felinfoel, Trimsaran, Betws, Morfa, Burry Port, Pantyffynnon, Dafen, Pembrey, Garnant, Llwynhendy, Richmond Park, Glanaman, Carway, Carmarthen Town North, Llanelli Town and Pwll
The Flying Start childcare is being commissioned on a fixed price model, in line with Flying Start programmes across Wales. The rate has been set at 13.80(GBP) for Lots 1-10 and 14.80(GBP) for Lots 11 – 25.
A discretionary sustainability grant will be made available for providers against a set list of eligibility criteria.
Flying Start Carmarthenshire is holding an online market briefing session via Microsoft Teams on Saturday 13th February 2021, 9.15am – 12.30pm. The briefing session will provide an overview of Flying Start Childcare as well as detail on the service specification, new finance model and tender process which is expected to be advertised in February 2021.
Please register to attend the event by emailing kbaker@carmarthenshire.gov.uk
(Information maybe subject to change)
Event Invitation and details on language requirements attached.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107403.
(WA Ref:107403)
VI.5) Date of dispatch of this notice
28/01/2021