Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
University of South Wales
University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Telephone: +44 1443482385
E-mail: procurement@southwales.ac.uk
Fax: +44 1443482384
NUTS: UKL
Internet address(es)
Main address: https://www.southwales.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Award of Graduation Venue Hire
Reference number: Tender No 1713
II.1.2) Main CPV code
55130000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is to host graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022 where there is no viable alternative venue, within South East Wales, located within the region of one of our University campuses (Cardiff, Newport and Pontypridd), to support the number of individuals that are due to be present at these event(s).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
180 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The contract is to host graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022. These events are usually held at University of South Wales’ premises. However, due to the restrictions imposed in response to Covid-19, graduation ceremonies due to take place in both Summer and Winter 2020 and 2021 could not go ahead. USW is keen to ensure learners, that were awarded during lockdown or the period when restrictions were in place, celebrate their success. Given the number of learners affected during the academic years 2019/2020 and 2020/21, it is not viable for these events to be held at USW’s premises, as there is insufficient capacity. USW has explored venues capable of hosting the number of learners and associated individuals (including representatives from USW) and concluded there is only one provider with sufficient capacity and availability, International Convention Centre (ICC Wales), part of the Celtic Collection and located next to the Celtic Manager Resort in Newport . For these reasons, USW wishes to award a contract directly to International Convention Centre (ICC Wales), to hold the graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022, in accordance with regulation 32(2)(b)(ii) (Use of the Negotiated Procedure without Prior Publication) of the Public Contracts Regulations 2015 (“PCR”).
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
The contract is to enable USW to host graduation ceremonies, involving a large number of individuals (an estimated 15,000 awarded students plus their guests. USW’s premises are not sufficient in size to hold the number of people due to be involved in this event(s). Having explored the hospitality market’s offering and availability on the dates of the graduation ceremonies, USW has concluded there is only one provider with sufficient capacity and availability, International Convention Centre (ICC Wales). Save for International Convention Centre (ICC Wales), no other third-party organisation can support USW in hosting the forthcoming graduation ceremonies. For these reasons, USW wishes to award a contract directly to International Convention Centre (ICC Wales), to hold the graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022, in accordance with regulation 32(2)(b)(ii) (Use of the Negotiated Procedure without Prior Publication) of the PCR.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
15/10/2021
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ICC Wales
Coldra Woods, Newport
Newport
NP181HQ
UK
Telephone: +44 1633410296
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
180 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115040.
(WA Ref:115040)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
19/10/2021