Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
2 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
UK
Telephone: +44 1443
E-mail: purchasing@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DISABLED ADAPTATIONS AND REPAIRS FRAMEWORK (DARF)
Reference number: RCT/CE/S420/24
II.1.2) Main CPV code
45420000
II.1.3) Type of contract
Works
II.1.4) Short description
Period of 3 years from 1st November 2024 to 31st October 2027
With a further option to extend for up to 1 year
Potential end date: 31st October 2028
Rhondda Cynon Taf County Borough Council has an ageing population where the demand for disabled adaptations continues to grow. The Council has a number of strategic aims in its Local Housing Strategy document “Housing Matters”, which aims to encourage housing led regeneration and provide a good quality living environment which promotes health, wellbeing and independence for residents.
Significant investment in mandatory DFG’s (Disabled Facilities Grant) and other discretionary housing grants supports this strategy.
Currently the Private Sector Housing Unit provide assistance to over 2200 properties a year, either via grant aid or the installation of minor works of adaptation.
Individual schemes can range in value from GBP50 for minor adaptations to in excess of GBP 25k for large renovation or adaption projects.
Lot 1 - General Building Work (Below GBP 25,000)
Lot 2 - General Building Work (Over GBP 25,000)
Lot 3 - Plumbing Work Only
Lot 4 - Stair Lifts Only
Lot 5 - Vertical Lifts Only
Lot 6 - Minor Works of Adaption up to a Value of GBP 1000 (including Electrical, Blacksmiths and Minor Building Work)
II.1.5) Estimated total value
Value excluding VAT:
17 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1-General Building Under 25000 pounds
II.2.2) Additional CPV code(s)
44115800
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Throughout Rhondda Cynon Taf
II.2.4) Description of the procurement
This category of work covers building work ranging from large external ramps and steps, internal alterations, small extensions etc below the 25,000GBP limit.
Works must exceed 4000GBP in value on each allocation (this may be a combination of one or more smaller schemes at more than one property)
In exceptional cases work less than 4000GBP can be offered where delay would be detrimental to health and safety of grant applicant
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract Period
1st November 2024 to 31st October 2027
Option to extend 1 year to 31st October 2028
3+1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - General Building Work Over 25000 pounds
II.2.2) Additional CPV code(s)
44230000
44220000
44115000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
THROUGHOUT RHONDDA CYNON TAF
II.2.4) Description of the procurement
This category of work covers large scale adaptation and renovation projects that could include complete house refurbishment and new extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract Period
1st November 2024 to 31st October 2027
Option to extend 1 year to 31st October 2028
3+1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Plumbing Work
II.2.2) Additional CPV code(s)
45332200
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Throughout RCT
II.2.4) Description of the procurement
This category of work is predominantly looking at adaptations to existing bathrooms, with installations of level access showers and all associated works such as tiling, non-slip floor covering, etc. There may also be the need to carry out very small scale ancillary building work (up to a max value of 1k) to facilitate the bathroom adaptations (e.g. move a doorway, re-plaster a wall/ceiling, etc).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract Period
1st November 2024 to 31st October 2027
Option to extend 1 year to 31st October 2028
3+1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 - Stair Lifts Only
II.2.2) Additional CPV code(s)
44115600
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Throughout Rhondda Cynon Taf
II.2.4) Description of the procurement
This category covers the installation of all types of stairlift, together with any minimal ancillary work to facilitate the lift installation (e.g. alterations to the stair bulkhead, newel post, etc).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract Period
1st November 2024 to 31st October 2027
Option to extend 1 year to 31st October 2028
3+1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - Vertical Lifts Only
II.2.2) Additional CPV code(s)
42416100
II.2.3) Place of performance
NUTS code:
UKL15
II.2.4) Description of the procurement
This category covers the installation of all types of internal or external vertical lift, together with all ancillary preparation work. Large scale works to prepare for lift installation (e.g. external excavation, retaining walls, floor apertures, etc) must be designed and co-ordinated and carried out by this contractor.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract Period
1st November 2024 to 31st October 2027
Option to extend 1 year to 31st October 2028
3+1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 - Minor Works of Adaption up to a Value of GBP1000
II.2.2) Additional CPV code(s)
44230000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Throughout Rhondda Cynon Taf
II.2.4) Description of the procurement
This category covers all types of urgent minor works of adaptation recommended by Community Care staff. Work will include things like grab rails and handrails installations, key safes, small ramps, etc. This category may include specific specialist work types (Blacksmiths, Electrical and Minor Building Works) with orders ranging in value from less than 50GBP to the 1000GBP maximum.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract Period
1st November 2024 to 31st October 2027
Option to extend 1 year to 31st October 2028
3+1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/07/2024
Local time: 13:00
Place:
ETenderWales
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
June 2028
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140729
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Social value will not be requested on this contract as despite an overall high contract value, there are 84 lot positions and therefore the spend per contractor is quite low, plus the contractors are likely to be very small in nature, many sole traders, so their potential SV responses would be extremely limited.
(WA Ref:140729)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
21/06/2024