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Contract Notice

Royal Commission Digital Services Review

  • First published: 31 July 2024
  • Last modified: 31 July 2024

Contents

Summary

OCID:
ocds-kuma6s-143439
Published by:
Royal Commission
Authority ID:
AA0387
Publication date:
31 July 2024
Deadline date:
23 August 2024
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

In 2017 RCAHMW initiated a review to replace their data management and delivery system, resulting in the development, from 2019 of their current platform, which went live in 2021. This delivers Coflein, the public front end of the databases and associated digital assets held in the National Monuments Record of Wales. As this system is now 5 years old from its inception, The Royal Commission wishes to undertake an evaluation of the platform to ascertain it’s continued effectiveness, value for money, and ability to deliver development aspirations; and to assess if there are viable alternative options for future delivery.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Royal Commission on the Ancient and Historical Monuments of Wales

Royal Commission on the Ancient and Historical Monuments of Wales, Ffordd Penglais,

Aberystwyth,

SY23 3BU

UK

Stephen Bailey John

+44 1970621200

stephen.bailey-john@rcahmw.gov.uk

https://rcahmw.gov.uk/
https://www.sell2wales.gov.wales
https://www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Royal Commission Digital Services Review

2.2

Description of the goods or services required

In 2017 RCAHMW initiated a review to replace their data management and delivery system, resulting in the development, from 2019 of their current platform, which went live in 2021. This delivers Coflein, the public front end of the databases and associated digital assets held in the National Monuments Record of Wales.

As this system is now 5 years old from its inception, The Royal Commission wishes to undertake an evaluation of the platform to ascertain it’s continued effectiveness, value for money, and ability to deliver development aspirations; and to assess if there are viable alternative options for future delivery.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143439.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

48000000 Software package and information systems
72000000 IT services: consulting, software development, Internet and support
72600000 Computer support and consultancy services
100 UK - All
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

The successful bidder will be able to demonstrate experience in the areas of conducting options appraisals in the digital management field, and defining cost models for IT service provision. Experience of the historic environment sector would be an advantage but is not essential.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    23-08-2024  Time  12:00

Estimated award date
 30-08-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:143439)

5.2

Additional Documentation

Gwahoddiad i roi Dyfnbris a Gwybodaeth bellach
Invitation to quote and Further information

5.3

Publication date of this notice

 31-07-2024

Coding

Commodity categories

ID Title Parent category
72600000 Computer support and consultancy services IT services: consulting, software development, Internet and support
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
100 UK - All
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
stephen.bailey-john@rcahmw.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
14/08/2024 13:29
ADDED FILE: T&C of contract for services
Welsh Government T&C of contract for services

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf810.51 KB
This file may not be accessible.
docx
docx193.72 KB
This file may not be accessible.
docx
docx196.04 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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