Summary
- OCID:
- ocds-kuma6s-143439
- Published by:
- Royal Commission
- Authority ID:
- AA0387
- Publication date:
- 31 July 2024
- Deadline date:
- 23 August 2024
- Notice type:
- Contract Notice
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- No
Abstract
In 2017 RCAHMW initiated a review to replace their data management and delivery system, resulting in the development, from 2019 of their current platform, which went live in 2021. This delivers Coflein, the public front end of the databases and associated digital assets held in the National Monuments Record of Wales.
As this system is now 5 years old from its inception, The Royal Commission wishes to undertake an evaluation of the platform to ascertain it’s continued effectiveness, value for money, and ability to deliver development aspirations; and to assess if there are viable alternative options for future delivery.
Full notice text
CONTRACT NOTICE – NATIONAL
|
| SERVICES |
1 Authority Details
|
1.1
|
Authority Name and Address
|
|
Royal Commission on the Ancient and Historical Monuments of Wales |
Royal Commission on the Ancient and Historical Monuments of Wales, Ffordd Penglais, |
Aberystwyth, |
SY23 3BU |
UK |
Stephen Bailey John |
+44 1970621200 |
stephen.bailey-john@rcahmw.gov.uk |
|
https://rcahmw.gov.uk/
https://www.sell2wales.gov.wales
https://www.sell2wales.gov.wales |
|
1.2
|
Address from which documentation may be obtained
As in 1.1
|
1.3
|
Completed documents must be returned to:
As in 1.1
|
2 Contract Details
|
2.1
|
Title
Royal Commission Digital Services Review
|
2.2
|
Description of the goods or services required
In 2017 RCAHMW initiated a review to replace their data management and delivery system, resulting in the development, from 2019 of their current platform, which went live in 2021. This delivers Coflein, the public front end of the databases and associated digital assets held in the National Monuments Record of Wales.
As this system is now 5 years old from its inception, The Royal Commission wishes to undertake an evaluation of the platform to ascertain it’s continued effectiveness, value for money, and ability to deliver development aspirations; and to assess if there are viable alternative options for future delivery.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143439.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
|
2.3
|
Notice Coding and Classification
|
|
|
|
|
48000000 |
|
Software package and information systems |
|
72000000 |
|
IT services: consulting, software development, Internet and support |
|
72600000 |
|
Computer support and consultancy services |
|
|
|
|
|
100 |
|
UK - All |
|
1000 |
|
WALES |
|
1010 |
|
West Wales and The Valleys |
|
1011 |
|
Isle of Anglesey |
|
1012 |
|
Gwynedd |
|
1013 |
|
Conwy and Denbighshire |
|
1014 |
|
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion) |
|
1015 |
|
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf) |
|
1016 |
|
Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly) |
|
1017 |
|
Bridgend and Neath Port Talbot |
|
1018 |
|
Swansea |
|
1020 |
|
East Wales |
|
1021 |
|
Monmouthshire and Newport |
|
1022 |
|
Cardiff and Vale of Glamorgan |
|
1023 |
|
Flintshire and Wrexham |
|
1024 |
|
Powys |
|
2.4
|
Total quantity or scope of tender
|
3 Conditions for Participation
|
3.1
|
Minimum standards and qualification required
The successful bidder will be able to demonstrate experience in the areas of conducting options appraisals in the digital management field, and defining cost models for IT service provision. Experience of the historic environment sector would be an advantage but is not essential.
|
4 Administrative Information
|
4.1
|
Type of Procedure
Single stage
|
4.2
|
Reference number attributed to the notice by the contracting authority
N/a
|
4.3
|
Time LimitsTime-limit for receipt of completed tenders
23-08-2024
Time 12:00
Estimated award date
30-08-2024 |
4.5
|
Language or languages in which tenders or requests to participate can be drawn upEN
CY
|
4.6
|
Tender Submission Postbox
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx |
5 Other Information
|
5.1
|
Additional Information
(WA Ref:143439)
|
5.2
|
Additional Documentation
|
|
Gwahoddiad i roi Dyfnbris a Gwybodaeth bellach |
|
Invitation to quote and Further information |
|
|
5.3
|
Publication date of this notice 31-07-2024 |
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 72600000 |
Computer support and consultancy services |
IT services: consulting, software development, Internet and support |
| 72000000 |
IT services: consulting, software development, Internet and support |
Computer and Related Services |
| 48000000 |
Software package and information systems |
Computer and Related Services |
Delivery locations
| ID |
Description
|
| 1017 |
Bridgend and Neath Port Talbot |
| 1022 |
Cardiff and Vale of Glamorgan |
| 1015 |
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf) |
| 1013 |
Conwy and Denbighshire |
| 1020 |
East Wales |
| 1023 |
Flintshire and Wrexham |
| 1016 |
Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly) |
| 1012 |
Gwynedd |
| 1011 |
Isle of Anglesey |
| 1021 |
Monmouthshire and Newport |
| 1024 |
Powys |
| 1014 |
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion) |
| 1018 |
Swansea |
| 100 |
UK - All |
| 1000 |
WALES |
| 1010 |
West Wales and The Valleys |
Alert region restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
| ID |
Description
|
|
There are no alert restrictions for this notice.
|
Further information
|
Date
|
Details
|
| 14/08/2024 13:29 |
ADDED FILE: T&C of contract for services
Welsh Government T&C of contract for services
|
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional Documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
pdf810.51 KB
This file may not be accessible.
docx193.72 KB
This file may not be accessible.
docx196.04 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.