Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: commercialservices@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://www.powys.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Management of operation of a household recycling centre in Welshpool, Powys
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC’s, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.
All five sites are currently managed and operated under contract by Sundorne Products (Welshpool) Limited, t/a Potters Waste Management, and this contract is due to expire on 31st March 2025.
Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from.
As part of the Council’s review of the current operating model for the management and operation of the HRC’s, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot.
Therefore, the Council is intending to award a seven-year contract to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC’s which is planned to be published following completion of this notice.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC’s, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.
All five sites are currently managed and operated under contract by Sundorne Products (Welshpool) Limited, t/a Potters Waste Management, and this contract is due to expire on 31st March 2025.
Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from.
As part of the Council’s review of the current operating model for the management and operation of the HRC’s, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot.
Therefore, the Council is intending to award a seven-year contract to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC’s which is planned to be published following completion of this notice.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC’s, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.
All five sites are currently managed and operated under contract by Sundorne Products (Welshpool) Limited, t/a Potters Waste Management, and this contract is due to expire on 31st March 2025.
Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from.
As part of the Council’s review of the current operating model for the management and operation of the HRC’s, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot.
Therefore, the Council is intending to award a seven-year contract to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC’s which is planned to be published following completion of this notice.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-001074
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
01/08/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Potters Waste Management
Henfaes Lane
Welshpool
SY217BE
UK
Telephone: +44 1938552396
NUTS: UKL24
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
4 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:140369)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
01/08/2024