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02 Contract Notice

Security and Concierge Services for Supported Accommodation Schemes 2024-2026

  • First published: 16 August 2024
  • Last modified: 16 August 2024

Contents

Summary

OCID:
ocds-kuma6s-143718
Published by:
Cardiff Council
Authority ID:
AA0422
Publication date:
16 August 2024
Deadline date:
16 September 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
Yes

Abstract

Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units. It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement. There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services. The Council reserves the right to also vary the number of guards required at each site: CPV: 75241000, 75241000, 79710000, 79713000, 79715000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff Council / SEWSCAP

County Hall, Atlantic Wharf

Cardiff

cf104uw

UK

Contact person: alex tombs

Telephone: +44 7815463657

E-mail: EnvironmentProcurement@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: https://www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/account/login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/account/login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/account/login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Security and Concierge Services for Supported Accommodation Schemes 2024-2026

Reference number: ERFX1008406

II.1.2) Main CPV code

75241000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units.

It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement.

There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services.

The Council reserves the right to also vary the number of guards required at each site:

II.1.5) Estimated total value

Value excluding VAT: 4 252 116.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

75241000

79710000

79713000

79715000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units.

It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement.

There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services.

The Council reserves the right to also vary the number of guards required at each site:

II.2.5) Award criteria

Criteria below:

Quality criterion: quality / Weighting: 60

Quality criterion: Community Wellbeing Benefits / Weighting: 10

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

Extension of a further 12 months is available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to Tender Documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to Tender Documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/09/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 16/09/2024

Local time: 12:00

Place:

Cardiff Council via Proactis Portal

Information about authorised persons and opening procedure:

Opening of tenders performed by Procurement Staff via Proactis Portal

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

August 2025

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please refer to Tender Documents

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143718.

(WA Ref:143718)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

16/08/2024

Coding

Commodity categories

ID Title Parent category
79713000 Guard services Security services
79715000 Patrol services Security services
75241000 Public security services Public security, law and order services
79710000 Security services Investigation and security services

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
EnvironmentProcurement@cardiff.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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We welcome calls in Welsh.