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01 Prior Information Notice (PIN)

Provision of meals and food products

  • First published: 21 August 2024
  • Last modified: 21 August 2024

Contents

Summary

OCID:
ocds-kuma6s-143930
Published by:
ClwydAlyn Housing
Authority ID:
AA21673
Publication date:
21 August 2024
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

We have 9 Extra Care schemes located across North Wales with a 10th currently in development. In each service, residents receive a 2-course lunch option that is served in on-site restaurants. At present, our requirement is to procure in the region of 11,000 meals per month. This can fluctuate +/- 10 % in any given month subject to residents meals required. We require a provider to supply a range of lunchtime meal options for resident enjoyment and satisfaction in the quality of the meal provided. The lunchtime service is a huge selling point of our Extra Care service so meals should be healthy, nutritious and support residents’ wellbeing. The lunchtime meal is provided daily 7 days a week, 365 days a year. Residents receive a two-course lunch (main and dessert) and what we are looking to procure is the main element of the main meal. For example, pies, lasagne, curry’s, fish options etc. Each scheme has its own in-house catering team that cooks accompaniments to the main meal (e.g., potatoes & veg) and desserts so they are excluded from this tender. It is our expectation that meal options will be made using fresh seasonal ingredients whilst meeting all national guidelines for older adults. We are committed to moving away from Ultra Processed Food (UPF) during the first year of the contract so the supplier must demonstrate the commitment and capability to deliver non UPF meals in year 1 of the contract. We also have an annual spend approximately GBP 500,000 and the supplier will be required to purchase food from an agreed list of preferred suppliers and provide ClwydAlyn with a consolidated monthly invoice for this spend. We would also require the supplier to provide evidence of annual benchmarking of these suppliers to ensure that we are getting optimum value for money. We require the supplier to provide access to their food ordering systems that will allow us to agree a suite of produce/goods and limit all ordering and purchases the items that are agreed with us. We are committed to our Social Value objective of reducing food poverty and require a supplier to work with us in obtaining investment and developing partnerships with other organisations including voluntary and third sector organisations to reduce food poverty in North Wales. CPV: 15894200, 15894200.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

ClwydAlyn Housing

72 Ffordd William Morgan, St Asaph Business Park

St Asaph

LL17 OJD

UK

Telephone: +44 08001835757

E-mail: neil.lynch@clwydalyn.co.uk

NUTS: UKL13

Internet address(es)

Main address: http://www.clwydalyn.co.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21673

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=883706413


I.4) Type of the contracting authority

Other: Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of meals and food products

II.1.2) Main CPV code

15894200

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

We have 9 Extra Care schemes located across North Wales with a 10th currently in development. In each service, residents receive a 2-course lunch option that is served in on-site restaurants.

At present, our requirement is to procure in the region of 11,000 meals per month. This can fluctuate +/- 10 % in any given month subject to residents meals required.

We require a provider to supply a range of lunchtime meal options for resident enjoyment and satisfaction in the quality of the meal provided. The lunchtime service is a huge selling point of our Extra Care service so meals should be healthy, nutritious and support residents’ wellbeing. The lunchtime meal is provided daily 7 days a week, 365 days a year. Residents receive a two-course lunch (main and dessert) and what we are looking to procure is the main element of the main meal. For example, pies, lasagne, curry’s, fish options etc. Each scheme has its own in-house catering team that cooks accompaniments to the main meal (e.g., potatoes & veg) and desserts so they are excluded from this tender.

It is our expectation that meal options will be made using fresh seasonal ingredients whilst meeting all national guidelines for older adults.

We are committed to moving away from Ultra Processed Food (UPF) during the first year of the contract so the supplier must demonstrate the commitment and capability to deliver non UPF meals in year 1 of the contract.

We also have an annual spend approximately GBP 500,000 and the supplier will be required to purchase food from an agreed list of preferred suppliers and provide ClwydAlyn with a consolidated monthly invoice for this spend. We would also require the supplier to provide evidence of annual benchmarking of these suppliers to ensure that we are getting optimum value for money. We require the supplier to provide access to their food ordering systems that will allow us to agree a suite of produce/goods and limit all ordering and purchases the items that are agreed with us.

We are committed to our Social Value objective of reducing food poverty and require a supplier to work with us in obtaining investment and developing partnerships with other organisations including voluntary and third sector organisations to reduce food poverty in North Wales.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

15894200

II.2.3) Place of performance

NUTS code:

UKL11

UKL


Main site or place of performance:

North Wales

II.2.4) Description of the procurement

We have 9 Extra Care schemes located across North Wales with a 10th currently in development. In each service, residents receive a 2-course lunch option that is served in on-site restaurants.

At present, our requirement is to procure in the region of 11,000 meals per month. This can fluctuate +/- 10 % in any given month subject to residents meals required.

We require a provider to supply a range of lunchtime meal options for resident enjoyment and satisfaction in the quality of the meal provided. The lunchtime service is a huge selling point of our Extra Care service so meals should be healthy, nutritious and support residents’ wellbeing. The lunchtime meal is provided daily 7 days a week, 365 days a year. Residents receive a two-course lunch (main and dessert) and what we are looking to procure is the main element of the main meal. For example, pies, lasagne, curry’s, fish options etc. Each scheme has its own in-house catering team that cooks accompaniments to the main meal (e.g., potatoes & veg) and desserts so they are excluded from this tender.

It is our expectation that meal options will be made using fresh seasonal ingredients whilst meeting all national guidelines for older adults.

We are committed to moving away from Ultra Processed Food (UPF) during the first year of the contract so the supplier must demonstrate the commitment and capability to deliver non UPF meals in year 1 of the contract.

We also have an annual spend approximately GBP 500,000 and the supplier will be required to purchase food from an agreed list of preferred suppliers and provide ClwydAlyn with a consolidated monthly invoice for this spend. We would also require the supplier to provide evidence of annual benchmarking of these suppliers to ensure that we are getting optimum value for money. We require the supplier to provide access to their food ordering systems that will allow us to agree a suite of produce/goods and limit all ordering and purchases the items that are agreed with us.

We are committed to our Social Value objective of reducing food poverty and require a supplier to work with us in obtaining investment and developing partnerships with other organisations including voluntary and third sector organisations to reduce food poverty in North Wales.

II.3) Estimated date of publication of contract notice:

23/09/2024

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143930.

(WA Ref:143930)

VI.5) Date of dispatch of this notice

21/08/2024

Coding

Commodity categories

ID Title Parent category
15894200 Prepared meals Processed food products

Delivery locations

ID Description
1013 Conwy and Denbighshire
1023 Flintshire and Wrexham
1012 Gwynedd
1011 Isle of Anglesey
1024 Powys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
neil.lynch@clwydalyn.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Q&A

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