Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
2nd Floor Woodland House, Maes-Y-Coed Road
Cardiff
CF14 4HH
UK
Contact person: Nadine Stokes
Telephone: +44 2921508276
E-mail: nadine.stokes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of material for INR External Quality Assessment provision
Reference number: CAV-ITT-PROJECT_55043
II.1.2) Main CPV code
33141520
II.1.3) Type of contract
Supplies
II.1.4) Short description
The product specification will detail the material required to be supplied from this external source for quality assurance testing
II.1.5) Estimated total value
Value excluding VAT:
306 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
WEQAS National External Quality Assessment Scheme
Unit 6 Parc Ty Glas, Llanishen, Cardiff CF14 5DU
UK
II.2.4) Description of the procurement
Cardiff and Vale University Health Board (UHB) operating as Weqas seeks to establish a contract for the supply of material for INR EQA provision.
Weqas is a National External Quality Assessment Scheme which monitors the analytical performance of diagnostic laboratories in the UK, Ireland and overseas. It is a non-profit making organisation within the NHS, a division of Cardiff and Vale UHB.
Weqas is registered with United Kingdom Accreditation Services (UKAS) for conformity assessment. Weqas External Quality Assessment services are accredited in accordance with the recognised International Standard – General requirements for proficiency testing (ISO/IEC 17043:2010).
A number of programmes require material supplied by an external source for use as EQA material. This will be distributed to all participants within the EQA programme.
The product specification will detail the material required to be supplied from this external source for quality assurance testing.
Ideally liquid stable ‘ready to use’ material is needed for distribution as INR EQA material, which is compatible with Roche Coaguchek, Siemens Xprecia and Abbott i-STAT as a minimum. Lyophilised material may also be considered but is not the material of choice.
Please note that the UHB reserves the right not to award this contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
12 Month Extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Ideally liquid stable ‘ready to use’ material is needed for distribution as INR EQA material, which is compatible with Roche Coaguchek, Siemens Xprecia and Abbott i-STAT as a minimum. Lyophilised material may also be considered but is not the material of choice
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2024
IV.2.7) Conditions for opening of tenders
Date:
08/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Health Board
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136954
(WA Ref:136954)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
01/12/2023