CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Planned and Reactive Maintenance of Mechanical and Electrical Services at Tredomen Park

2.2

Description of the goods or services required

You are invited to submit a tender for the planned and reactive maintenance of mechanical and electrical services at the 5 office buildings located within Tredomen Park. The five buildings are:

Penallta House

Tredomen House

Tredomen Business & Technology Centre

Tredomen Innovation & Technology Centre

Tredomen Gateway

The scope of the project is fully described in the ITT but in summary the

scope is:

- Planned maintenance of mechanical and electrical services of the plant items listed in Appendix 2 of this ITT

- To carry out any remedial works arising from the planned maintenance

- Reactive repairs emergency call out service including out of hours and weekends.

- The contract will commence from January 2025.

- Uploading of service reports to the electronic database (RAMIS) and maintain an accurate asset register.

- Report the necessary remedial actions on RAMIS, provide quotations and

- update the actions when completed.

- 24/7 call out service for reactive and emergency maintenance.

- The contract will be for a 4 - year period with an option to extend for a further 12 months by mutual agreement.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146605.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

As described in the Tender Documentation

3 Conditions for Participation

3.1

Minimum standards and qualification required

As described in the Tender Documentation

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

RQST14382

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

(WA Ref:146605)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Caerphilly CBC has committed to including Social Value in its procurements in excess of £75,000. Bidders will be required to complete the Councils bespoke Set of TOMs (Themes, Outcomes and Measures) created for the Council, predicated on the National TOMs for Wales, which have been devised for procurement and contract management. A key success factor for bidders will be the ability to deliver against the commitments made. It is important that bidders should be confident of their ability to deliver Social Value proposals made, as we will contractualise these commitments with the winning bidder which will then be monitored and reported on periodically.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice