Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 1597826000
E-mail: commercialservices@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Passenger Transport Services across the County of Powys, Mid Wales
Reference number: pqq_33611
II.1.2) Main CPV code
60100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a DPS for the Provision of Passenger Transport Services across the County of Powys.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated services, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods, subject to performance and budget confirmations.
The council reserves the right to further extend this Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
II.1.5) Estimated total value
Value excluding VAT:
150 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Taxi's up to 7 seats
II.2.2) Additional CPV code(s)
60100000
60120000
60170000
60171000
II.2.3) Place of performance
NUTS code:
UKL24
Main site or place of performance:
Various transport routes across the county of Powys
II.2.4) Description of the procurement
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to
participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.
The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations.
The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:
Lot 1 - Taxi's up to 7 seats
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if thhe need arises, in-line with Regulation 34 of the Public Contract Regulations 2015.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Minibuses 8 to 16 seats
II.2.2) Additional CPV code(s)
60170000
60100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.
The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:
Lot 2 - Minibuses 8 to 16 seats
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if thhe need arises, in-line with Regulation 34 of the Public Contract Regulations 2015.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Buses 17 to 70 seats
II.2.2) Additional CPV code(s)
60172000
60100000
60170000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.
The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:
Lot 3 - Buses 17 to 70 seats
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if thhe need arises, in-line with Regulation 34 of the Public Contract Regulations 2015.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders shall be required to respond to technical questions within their PQQ submission which are pass/fail questions. These questions shall be scored in accordance with the scoring system incorporated within the PQQ documentation.
It is a Minimum Requirement of the Council that Bidders are:
Insurance requirements, note that Bidders must have or agree to put in place by contract start, insurances to the following levels:
- a fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of motor vehicle related property damage; and either
- A fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of nonmotor vehicle related property damage; or
- A standalone Public Liability Policy to the value of at least 5 (five) million GBP in respect of non-motor vehicle related property damage.
- Where necessary, the Contractor shall at its own cost also effect and maintain a policy or policies of Employer's Liability insurance with a limit of indemnity of not less than 10 (ten) million GBP.
Further minimum requirements shall be incorporated within Stage 2 mini-competition tender bids including, but not limited to the requirement for Bidders to evidence licences, operators licence, taxi licences and/or permit and OCRS reports to evidence their ability to perform the contract. Details of those further conditions will be included with the ITT. It is a requirement that all Tenders are submitted based on all incorporated conditions communicated in the ITT.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/01/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/02/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 years
VI.3) Additional information
Instructions for Suppliers – Registration on eTenderwales
Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering
portal. This can be found at
www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address: http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this PQQ
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs” link.
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance, use the online help, or the BravoSolution help desk is available Mon – Fri
(8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146635
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per Stage 2, mini-competition tenders
(WA Ref:146635)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/12/2024