Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Digital Health and Care Wales
21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Allison Roblin
E-mail: allison.roblin1@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://dhcw.nhs.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Resources and services to support the organisation's planning and delivery of a Cloud Transition Programme for National digital services in Wales
Reference number: P969
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
This Prior Information Notice (PIN) is for DHCW to engage with suppliers to understand their capability, capacity and approaches to provide Cloud Transition resources who can support the following Lots:
Lot 1-Technical Readiness (Cloud Platforms)
Lot 2-Migration Planning and Support
Lot 3-Organisation Development - Enabling DHCW to become Cloud First
DHCW is seeking one or more suppliers to support this work. We have already undertaken a significant amount of work to estimate costs, consider migration approach and to develop a business case. The migration approach which has been selected is:
-Migrate, Optimise and Re-platform – services are migrated using a blend of rehosting and re-platforming services to maximise benefits and efficiencies associated with cloud hosting such as using Open-Source products
There are circa 90 services to migrate, on approximately 1,600 servers. Suppliers will need to be flexible to support various migration approaches and provide training and support for DHCW staff to develop cloud skills.
Due to the complexities and time constraints, it will require significant capabilities and experience in Cloud transformations and will need both internal SMEs as well as 3rd party partners to support the delivery in accordance with a planned programme of joint activity. It is proposed that the team is made up of a blend of in-house resources that are allocated full time and expert consultants. DHCW will appoint a suitably senior Programme Lead, Project Managers and Technical Leads to lead this programme.
The current services (those to be migrated) operate from a mix of two on-premises data centres, but others are already running in Microsoft Azure and Google Cloud Platform. The services will be migrated to one of these two platforms, but the programme is also looking to establish connectivity and tooling to enable other providers to be brought on-line as the need arises in the future.
Initial engagement will be via a Supplier Briefing session to be scheduled on Tuesday 14th January 2025. A full itinerary will be provided to those suppliers who express an interest.
The Authority's intention is, using the intelligence gained from the supplier Briefing session, to understand what Cloud Transition services are available in the market place with a view to undertaking a competitive procurement from March/April 2025. DHCW will potentially be seeking a multi vendor, multi lot Framework Agreement with the ability to call off resources to augment DHCW teams and output based requirements as necessitated by the Authority. The Authority may also consider off shoring options too. The initial term for the new Framework Agreement will be four (4) years. However, Suppliers are to note that the Authority is not bound to proceed with a future competitive procurement but will provide further and a more definitive notice to the market in relation to its intention to procure once the market engagement process is complete.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Technical Readiness (Cloud Platforms)
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Digital Health and Care Wales
II.2.4) Description of the procurement
Technical Readiness: Activities to ensure the cloud platform infrastructures are designed and implemented to meet best practices and DHCW's requirements
Lot No: 2
II.2.1) Title
Migration Planning and Support
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Digital Health and Care Wales
II.2.4) Description of the procurement
Migration Planning and Support: Activities to analyse the current infrastructure, determine appropriate migration approaches, and support the migration process.
Lot No: 3
II.2.1) Title
Organisation Development - Enabling DHCW to become Cloud First
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Digital Health and Care Wales
II.2.4) Description of the procurement
Cloud Organisation Development: Activities to support DHCW in becoming a cloud-led organisation, including training, cultural change management, and ongoing support.
II.3) Estimated date of publication of contract notice:
07/04/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
DHCW is offering potential economic operators the opportunity to attend a Supplier Briefing session virtually via Microsoft teams on Tuesday 14th January 2025. The Authority will be represented by subject matter experts who will provide suppliers with a detailed overview of the Authority's requirements followed by a question and answer session with suppliers.
If your organisation would like to express an interest, please
contact Allison Roblin, DHCW Commercial Services, by email: Allison.Roblin1@wales.nhs.uk by 12:00 noon on Thursday 9th January 2025. Upon receipt of an email, a supplier's interest will be registered.
Once the expression of interest has closed, each supplier registered will be sent three (3) documents: Appendix 1 Supplier Briefing, Appendix 2 Supplier Response and Appendix 3 Cost Model for completion. All suppliers are invited to review these documents prior to the Supplier Briefing session, where the Authority will be available to answer any questions prior to their completion. The documents must be completed and returned to Allison Roblin by no later than 12 noon on 31st January 2025. Further details regarding the Supplier Briefing session will be provided in due course.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146425.
(WA Ref:146425)
VI.5) Date of dispatch of this notice
11/12/2024