Summary

OCID:: ocds-kuma6s-146745
Published by:: South Wales Fire and Rescue Service
Authority ID:: AA0360
Publication date:: 13 December 2024
Deadline date:: 17 January 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

South Wales Fire and Rescue Service (SWFRS) are looking to work with a patient management Contractor to implement a suitable patient management system, to digitise the diary management of clinical practitioner’s/ health & fitness advisors’ appointment and referral system and provide confidential clinical records management. This shall be done by standardising the reporting and provision of management information and bring a level of automation and flexibility to number of clinical and administrative functions. This forms part of the OHU requirement to deliver a service that analyses management information and works in collaboration with each HR department, to optimise SWFRS staff in the workplace and provide support in their roles. This Specification defines the requirements of a new Patient Management System the “Solution” replacing the existing SharePoint and Outlook systems.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: South Wales Fire and Rescue Service
Postal Address: South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant,
Town: Llantrisant	Postal Code: CF72 8LX	Country: UK
For the attention of: Julie Snooks	Telephone: +44 1443232082
E-Mail: j-snooks@southwales-fire.gov.uk	Fax: +44 1443232180
Internet Address (URL): https://www.southwales-fire.gov.uk Electronic access to information: https://www.sell2wales.gov.uk Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.uk

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Patient Management System

2.2 Description of the goods or services required

This Specification defines the requirements of a new Patient Management System the “Solution” replacing the existing SharePoint and Outlook systems.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146745.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	48814000		Medical information systems

b) Delivery Location/Area

	Code		Location
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

2.4 Total quantity or scope of tender

The initial contract will be for 5 years with the option to extend for up to a further 3 years.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

SWT035

4.3 Time Limits

Time-limit for receipt of completed tenders
17-01-2025 Time 12:00

Estimated award date
20-02-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:146745)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

ITT Part 1 - SWT035

ITT Part 2 - SWT035

Appendix A - Business Continuity Audit Report (Light Touch)

Appendix B - Pricing Schedule

Appendix C - South Wales FRS Tender - Contract Terms and Conditions for Goods and Services

5.3 Publication date of this notice

13-12-2024

SF 51a

Coding

Commodity categories

ID	Title	Parent category
48814000	Medical information systems	Information systems

Delivery locations

ID	Description
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: j-snooks@southwales-fire.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.