Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Alder House, Alder Court
St Asaph
LL17 0JL
UK
Telephone: +44 2921501385
E-mail: bethany.van-der-bijl@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MAINTENANCE OF DON WHITLEY EQUIPMENT WITHIN PUBLIC HEALTH WALES TRUST
Reference number: PHW-STA-57870
II.1.2) Main CPV code
50400000
II.1.3) Type of contract
Services
II.1.4) Short description
Public Health Wales Trust are looking to award a maintenance contract to carry out the annual preventative maintenance for various Don Whitley equipment located in various sites inc Anaerobic workstations, WASP touch e.t.c. Which include the below requirements:
1. Two scheduled preventative maintenance visits during the year
2. Replacement of all the routine service parts
3. Cleaning and setting of mechanical devices
4. Software updates (when applicable)
5. Cleaning and setting of the electrical and electronic devices
6. Testing
7. Unlimited breakdown visits including 100% discount on labour and parts
8. Engineers travel expenses
9. Free loan equipment (subject to availability) should it be necessary to return yours to the factory
10. Priority service line
11. Weekend on call technical phone support
Don Whitley are the OEM for these medical devices and are considered to be the only supplier able to carry out the maintenance for this equipment in line with the equipment standards, for this reason we are looking to award this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
123 459.13
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
50400000
50421000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Public Health Wales Trust are looking to award a maintenance contract to carry out the annual preventative maintenance for various Don Whitley equipment located in various sites inc Anaerobic workstations, WASP touch e.t.c. Which include the below requirements:
1. Two scheduled preventative maintenance visits during the year
2. Replacement of all the routine service parts
3. Cleaning and setting of mechanical devices
4. Software updates (when applicable)
5. Cleaning and setting of the electrical and electronic devices
6. Testing
7. Unlimited breakdown visits including 100% discount on labour and parts
8. Engineers travel expenses
9. Free loan equipment (subject to availability) should it be necessary to return yours to the factory
10. Priority service line
11. Weekend on call technical phone support
Don Whitley Scientific are the OEM for these medical devices and are considered to be the only supplier able to carry out the maintenance for this equipment in line with the equipment standards and warranties, for this reason the Trust are looking to award this contract to Don Whitley Scientific.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Don Whitley Scientific Limited are the OEM for these medical devices and are considered to be the only supplier able to carry out the maintenance for this equipment in line with the equipment standards. The NWSSP Maintenance Procurement team explored compliantly awarding this work through the NHS Supply Chain Framework. Unfortunately, Don Whitley are no longer available via the framework for maintenance, based upon the sole supplier nature of this maintenance requirement, Public Health Wales trust will look to award this contract to the OEM, Don Whitley Scientific Limited.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
27/11/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DON WHITLEY SCIENTIFIC LIMITED
Victoria Works, Victoria Street
Bingley
BD162NH
UK
Telephone: +44 1274595728
NUTS: UKE4
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
123 459.13
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:146347)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/12/2024