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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:: ocds-kuma6s-146833
Published by:: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:: AA0221
Publication date:: 18 December 2024
Deadline date:: 21 January 2025
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The NHS Wales Shared Services Partnership (NWSSP) All Wales Laundry Service operates across four laundries: Llansamlet, Glan Clwyd, Green Vale, and Swansea, with one central distribution hub located in Carmarthen. Currently dispatching circa 600,000 pieces per week across the entirety of the NHS in Wales. To enhance efficiency and standardisation across these sites, NWSSP requires the procurement of two systems: A Laundry Dispatch System to manage order processing, dispatch, and delivery logistics across sites. A Planned Preventative Maintenance (PPM) System to ensure the effective operation of laundry machinery and to monitor and report on maintenance activities across all sites. These systems will enable efficient tracking, reporting, and performance analysis across all facilities while improving service delivery.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Postal Address: NWSSP Frontline Procurement, Woodland House, Maes-Y-Coed Road,
Town: Cardiff	Postal Code: CF14 4HH	Country: UK
For the attention of: Libby Roberts	Telephone: +44 1792860486
E-Mail: libby.roberts2@wales.nhs.uk	Fax:
Internet Address (URL): http://nwssp.nhs.wales/ourservices/procurement-services/ Electronic access to information: https://etenderwales.bravosolution.co.uk/home.html Electronic submission of tenders and requests to participate: https://etenderwales.bravosolution.co.uk/home.html

1.2 Address from which documentation may be obtained

Official Name: NHS Wales Shared Services
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail: Libby.roberts2@wales.nhs.uk	Fax:
Internet Address (URL): https://etenderwales.bravosolution.co.uk/home.html

1.3 Completed documents must be returned to:

Official Name: NHS Wales Shared Services
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL): https://etenderwales.bravosolution.co.uk/home.html

2 Contract Details

2.1 Title

All Wales Laundry Dispatch and PPM System

2.2 Description of the goods or services required

A Laundry Dispatch System to manage order processing, dispatch, and delivery logistics across sites.

A Planned Preventative Maintenance (PPM) System to ensure the effective operation of laundry machinery and to monitor and report on maintenance activities across all sites.

These systems will enable efficient tracking, reporting, and performance analysis across all facilities while improving service delivery.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146833

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	98311200		Laundry-operation services

b) Delivery Location/Area

	Code		Location
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

2.4 Total quantity or scope of tender

3 years + 1 year extension option

The contract will start implementation on the 1st March 2025 with the contract then to commence on the 1st April 2025 until 31st March 2028 with the option to extend until 30th March 2029.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
21-01-2025 Time 12:00

Estimated award date
24-02-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above mentioned address and the reference is ITT_114754

Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml

(WA Ref:146833)

5.2 Additional Documentation

5.3 Publication date of this notice

18-12-2024

SF 51a

Coding

Commodity categories

ID	Title	Parent category
98311200	Laundry-operation services	Laundry-collection services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: libby.roberts2@wales.nhs.uk
Admin contact:: Libby.roberts2@wales.nhs.uk
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

All Wales Laundry Dispatch and PPM System

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

5.2

Additional Documentation

5.3

Publication date of this notice