Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Telephone: +44 1267226540
E-mail: Procurement@dyfed-powys.police.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.dyfed-powys.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR and Payroll System
Reference number: DPP2440
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
HR and Payroll Software
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
435 134.40
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48450000
72212450
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthen
II.2.4) Description of the procurement
HR and Payroll System
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Under Public Contracts Regulations (2015), this requirement will be procured via the use of the negotiated procedure without prior publication regulation 32 (5) (b) - extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
The HR and Payroll system has been in use since 2007 and supports the development of the operational People Strategy.
Significant cost of change would be incurred and would not provide value for money.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: DPP2440
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
30/11/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR INTERNATIONAL UK LIMITED
Peterbridge House, The Lakes
Northampton
NN47HB
UK
Telephone: +44 1159457154
Fax: +44 1159405286
NUTS: UKF14
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
435 134.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:146868)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/12/2024