CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

One Welsh PS Summer School 2025 Venue

2.2

Description of the goods or services required

Each year Academi Wales designs, commissions and delivers a significant number of learning and development initiatives comprising a blend of short programmes, organisational change interventions, a number of iconic events, a suite of high-quality publications and e-enabled development which are all focussed on building the knowledge, skills and behaviours of managers and leaders.

The aim of this contract is to secure a venue for hosting the One Welsh Public Service Leadership Summer School for 2025.

This will be a 4-day residential event Tuesday – Friday for the W/C 30th June – 4th July for around 180 participants. (The venue would be required on Monday 30th for event set up). Brief outline of requirements:

Strong Wi-Fi

Plenary room large enough to accommodate up to 180 participants, 23 tables cabaret style, staging and space for simultaneous translation and AV/filming crew

A room adjacent to the main hall with sufficient space to establish a main reception

All facilities/rooms to be within close proximity and walking distance of main hall

Up to 23 syndicate workshop/facilitator smaller rooms

On-site catering for up to 180 people per day

On-suite single occupancy accommodation (dbb) for 180, with availability of disabled access if required.

Ample car parking

Strong public transport links

Access to Student Union for socialising

Location of work - South/Mid Wales

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147090

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

As stated in the tender documentation.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

C187/2024/2025

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

E-TENDER INFORMATION:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

HOW TO FIND THE ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The etender references for this contract are: Project_58166 and

ITT _114974

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

NOTE: The authority is using eTenderwales to carry out this procurement process.To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID= 147090

(WA Ref:147090)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

as described in the tender documents

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:147090)

5.2

Additional Documentation

5.3

Publication date of this notice