Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Telephone: +44 1267226540
E-mail: chris.dier@dyfed-powys.police.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.dyfed-powys.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Cleaning Services for Dyfed Powys Police
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Police and Crime Commissioner for Dyfed-Powys would like to invite tenders for the Provision of Cleaning Services via open market tender.
The purpose of this Invitation to Tender (ITT) is to seek proposals from qualified service providers for the provision of comprehensive cleaning services across multiple police sites. The objective is to ensure that all facilities maintain the highest standards of cleanliness and hygiene, contributing to a safe and healthy working environment for police personnel and visitors.
This contract will encompass regular cleaning, as well as specialist deep-cleaning services, across various locations including police stations, administrative offices, and any other associated buildings within the jurisdiction.
By engaging a professional and reliable cleaning service provider, we aim to:
Maintain a consistent level of cleanliness across all sites.
Ensure compliance with health and safety regulations.
Provide a comfortable and sanitary environment for all staff and visitors.
Enhance the operational efficiency and appearance of police facilities.
Further details can be found on the Jaggaer e-sourcing portal.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Dyfed Powys
II.2.4) Description of the procurement
The Police and Crime Commissioner for Dyfed-Powys would like to invite tenders for the Provision of Cleaning Services via open market tender.
The purpose of this Invitation to Tender (ITT) is to seek proposals from qualified service providers for the provision of comprehensive cleaning services across multiple police sites. The objective is to ensure that all facilities maintain the highest standards of cleanliness and hygiene, contributing to a safe and healthy working environment for police personnel and visitors.
This contract will encompass regular cleaning, as well as specialist deep-cleaning services, across various locations including police stations, administrative offices, and any other associated buildings within the jurisdiction.
By engaging a professional and reliable cleaning service provider, we aim to:
Maintain a consistent level of cleanliness across all sites.
Ensure compliance with health and safety regulations.
Provide a comfortable and sanitary environment for all staff and visitors.
Enhance the operational efficiency and appearance of police facilities.
Further details can be found on the Jaggaer esourcing portal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
27/05/2025
End:
26/05/2029
This contract is subject to renewal: Yes
Description of renewals:
Two Additional one year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Any performance conditions will be listed on the ITT within the esourcing portal
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/03/2025
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/03/2025
Local time: 12:00
Place:
Electronic opening online via e0sourcing portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Cleaning will be an ongoing need for the force and will be re-procured when the current contract expires.
VI.3) Additional information
All additional information can be found on the e-sourcing portal.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147685
(WA Ref:147685)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/02/2025