CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Dynamic Purchasing System (DPS) for Passenger Transport across the County of Powys, Mid Wales

2.2

Description of the goods or services required

Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to its established Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys. This opportunity was originally advertised on the 10th December 2024.

The DPS is now live and the Council continue to seek further expressions of interest. Contractors may apply at any time during the life of the DPS.

The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.

The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.

The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated services, and to offer a more flexible and responsive procurement.

Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:

Lot 1 - Taxi - up to 8 passenger seats

Lot 2 - Minibus - 9 to 16 passenger seats

Lot 3 - Buses - 17 to 70 passenger seats

In accordance with the requirements of the Procurement Act 2023, the DPS shall conclude no later than 23rd February 2029.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148023

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders shall be required to respond to technical questions within their PQQ submission which are pass/fail questions. These questions

shall be scored in accordance with the scoring system incorporated within the PQQ documentation.

It is a Minimum Requirement of the Council that Bidders are:

Insurance requirements, note that Bidders must have or agree to put in place by contract start, insurances to the following levels:

- a fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of motor

vehicle related property damage; and either

- A fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of

nonmotor vehicle related property damage; or

- A standalone Public Liability Policy to the value of at least 5 (five) million GBP in respect of non-motor vehicle related property damage.

- Where necessary, the Contractor shall at its own cost also effect and maintain a policy or policies of Employer's Liability insurance with a

limit of indemnity of not less than 10 (ten) million GBP.

Further minimum requirements shall be incorporated within Stage 2 mini-competition tender bids including, but not limited to the

requirement for Bidders to evidence licences, operators licence, taxi licences and/or permit and OCRS reports to evidence their ability to

perform the contract. Details of those further conditions will be included with the ITT. It is a requirement that all Tenders are submitted

based on all incorporated conditions communicated in the ITT.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

PQQ_33641

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions for Suppliers – Registration on eTenderwales

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering

portal. This can be found at

www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address: http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this PQQ

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access PQQs” link.

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer

Attachments” in the “Actions” box

3. Responding to the PQQ

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance, use the online help, or the BravoSolution help desk is available Mon – Fri

(8am – 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 069 8634

(WA Ref:148023)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As per Stage 2, mini-competition tenders

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice