Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of South Wales
University of South Wales,, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Tina Struebig
Telephone: +44 1443482383
E-mail: tina.struebig@southwales.ac.uk
NUTS: UKL
Internet address(es)
Main address: https://www.southwales.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an International Recruitment Compliance Platform
Reference number: 1940
II.1.2) Main CPV code
80300000
II.1.3) Type of contract
Services
II.1.4) Short description
USW currently has an International Compliance platform in use as an end-to-end solution for both September and January intakes. The system is used primarily to determine the eligibility of international unconditional offer holders to receive a CAS to apply for a student visa and is used across USW departments from admissions and recruitment all the way to accommodation, finance and academic registry.
The university is now able to tender for an end-to-end International Compliance Platform on an initial 4-year contract with a potential 12-month extension.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
80300000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pontypridd
II.2.4) Description of the procurement
We are seeking a supplier with an expertise in handling international student recruitment process including proficiency in hosting a, UKVI and Immigration Advice Authority (IAA) (formerly known as OISC) or equivalent compliant system which helps manage financial and compliance risk, alongside automated video interviews for applicants from high-risk markets and data insights which better inform the University on its performance versus competitors and the sector.
USW is seeking a compliance platform which meets all aspects of the international student journey. The International Recruitment Compliance Platform will include features such as interview functionality, insight data, conversion and arrival communications
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to tender documents available on eTenderWales
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-032264
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/03/2025
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The University of South Wales is undertaking the tender through eTenderWales.
You must register for eTenderWales if you have not already done so to participate in this opportunity.
Your submission must be received by the closing time and date.
You should allow adequate time for the loading of your documents so as to ensure receipt as eTenderWales will electronically close at the deadline time and no further submissions will be accepted.
All queries in relation to the tender should be sent via the messages function within eTenderWales.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to tender documents and the Social Value Template
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148116
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to tender documents available within eTenderWales
(WA Ref:148116)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/02/2025