Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Lily Prance
E-mail: lily.prance@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Nurse Call Servicing
Reference number: CAV-OJEU-PROJECT56918
II.1.2) Main CPV code
50532000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff and Vale University Health Board is one of the largest NHS organisations in the
UK which provides day to day health services to a population of around 472,400 people
living in Cardiff and the Vale of Glamorgan.
The Health Board consists of two main sites, the University Hospital of Wales (UHW),
and the University Hospital Llandough (UHL). There are also several smaller
Community Hospitals and numerous clinics which all come within the Health Boards
property portfolio.
This tender specification refers to the servicing of Nurse Call Equipment across UHB
sites in line with HTM 08-03.
The purpose of the servicing is to ensure the reliable operation of the nurse call system
to support patient care and staff communication.
The successful Contractor shall carryout comprehensive servicing of all components
within the nurse call system.
The Contractor shall be responsible for producing a detailed maintenance logs for each
serviced unit, detailing inspections, tests any repairs or replacements recommended.
The Contractor shall:
1) Visual inspection and service all hardware components for signs of wear, damage or
corrosion (photographic evidence required for any damages).
2) Functional testing of nurse call buttons, communication channels, and alarm features.
3) Testing of back up power systems to ensure functionality during power outages.
4) An allowance shall be made to replace batteries in each system detailed in
appendices A – E on the first inspection and again at the start of the fourth-year
inspections.
5) Contractor shall allow to provide, within their tender, to provide a suitable inspection
sheet (electronically) to provide information required above.
6) Report on general condition of all ancillary components within Medical service trunking
including small power sockets, Medical Gas outlets, Bedhead Lamps, etc., including a
description with quantity and type of outlets above outlets.
7) As shown on the tender summary sheet, a provisional sum of 10,000.00 GBP has
been allowed for within Year 1 cost for a detailed survey of UHB properties to
identify any nurse call systems that have not been included for in this tender.
Please review the specification for further details.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50532000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the
tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as
set out in the ITT and that save for matters of clarification or consistency the Contracting Authority
will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is
acting on behalf of Cardiff and Vale University Local Health Board.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-025564
Section V: Award of contract
Contract No: CAV-OJEU-PROJECT56918
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract asset out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.
7. ITT reference number is itt_111931
(WA Ref:147092)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/01/2025