Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Digital Health and Care Wales
Ty Glan-yr-Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Allison Roblin
Telephone: +44 2920500500
E-mail: allison.roblin1@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://dhcw.nhs.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
National Intelligent Integrated Audit Solution
Reference number: P655
II.1.2) Main CPV code
72800000
II.1.3) Type of contract
Services
II.1.4) Short description
Digital Health and Care Wales (DHCW) requires an Audit solution with associated support and maintenance.
The system is required to support a number of Welsh national solutions and other healthcare applications which provide access to patient, service user and staff information. The solution will provide for the proactive monitoring of staff access to personal records and flag potential inappropriate access and use.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48810000
48000000
72260000
48170000
72268000
72262000
72810000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Digital Health and Care Wales
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is for DHCW to engage with suppliers to understand their capability and capacity to provide a National Intelligent Integrated Audit Solution (NIIAS) which is required to monitor user access to the NHS Wales single patient record, relevant national clinical applications and national repositories for all permitted users. This includes all 7 Health Boards and 5 of the 6 other statutory Organisational/trusts across Wales.
DHCW is seeking a solution to:
1. Authoritatively process audit logs from specified systems to display dashboard information on user behaviour that enables the NHS Wales statutory organisations representative Information Governance leads the ability to understand specific behaviours via a dashboard.
2. Reference and integrate with NHS Wales systems to ingest and access audit logs via API connectivity and directly where necessary, referencing key national systems to validate the identity of patient and staff. This information should be attainable in real-time.
3. The applications should be scalable and capable of integrating legacy connections and new requirements as they occur.
4. Host and deliver the solution on a cloud basis integrated with the DHCW network.
Initial engagement will be via a Supplier Briefing day to be scheduled on Thursday 30th January 2025. A full itinerary will be provided to those suppliers who express an interest.
The Authority's intention is, using the intelligence gained from the Supplier Briefing session, to understand what Audit Solutions are available in the market place with a view to undertaking a competitive procurement in Q3 2025. DHCW will potentially be seeking a single supplier Agreement for an initial term of ten (10) years. However, Suppliers are to note that the Authority is not bound to proceed with a future competitive procurement but will provide further and a more definitive notice to the market in relation to its intention to procure once the market engagement process is complete.
II.3) Estimated date of publication of contract notice:
01/09/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
DHCW is offering potential economic operators the opportunity to attend a Supplier Briefing session virtually via Microsoft teams on Thursday 30th January 2025. The Authority will be represented by subject matter experts who will provide suppliers with a detailed overview of the Authority's requirements followed by a question and answer session with suppliers.
If your organisation would like to express an interest, please contact Allison Roblin, DHCW Commercial Services, by email: Allison.Roblin1@wales.nhs.uk by 12:00 noon on Thursday 23rd January 2025. Upon receipt of an email, a supplier's interest will be registered.
Once the expression of interest has closed, each supplier registered will be sent three (3) documents: Appendix 1 Supplier Briefing, Appendix 2 Supplier Response and Appendix 3 Cost Model for completion. All suppliers are invited to review these documents prior to the Supplier Briefing session, where the Authority will be available to answer any questions prior to their completion. The documents must be completed and returned to Allison Roblin by no later than 12 noon on 14th February 2025. Further details regarding the Supplier Briefing session will be provided in due course.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145331.
(WA Ref:145331)
VI.5) Date of dispatch of this notice
10/01/2025