Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292807
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Servicing, Maintenance & Installation of Fire, Intruder & Emergency Lighting Systems
Reference number: Proc 24-257
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
Wrexham County Borough Council (WCBC) is looking to establish a Framework Agreement for the Servicing, Maintenance & Installation of Fire, Intruder & Emergency Lighting Systems.
The Framework will consist of a single lot with a maximum of three Contractors appointed to the Framework.
The purpose of this framework is to employ capable contractors who can carry out both a servicing regime and a responsive repairs service that can cater fully to what is asked of them in these tender documents.
Further details are available within the tender documents found on etenderWales.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625000
31625200
31625100
45312100
45312200
45310000
45311000
45317000
50116100
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Any Council owned or operated site across Wrexham County Borough
II.2.4) Description of the procurement
This Framework Agreement is for the statutory servicing of Fire and Security related equipment.
Wrexham County Borough Council (WCBC) has a duty to maintain fire and security equipment located at all sites on their property portfolio in line with regulatory guidelines.
The purpose of this framework is to employ capable contractors who can carry out both a servicing regime and a responsive repairs service that can cater fully to what is asked of them in these tender documents.
It’s anticipated that there will be approximately 160 sites which will require between one and four servicing visits a year depending on the guidelines set out for each property type. WCBC will appoint Contractors to a JCT Framework Agreement 2016 and works will be let under an underlying JCT Measured Term Contract 2016.
The Framework Agreement will be implemented for a period of 2 years with the option to extend for a further 2 years in annual increments.
Contractors are asked to provide costs for a bespoke Schedule of Rates which shall include commonly occurring items that reflect the Employer’s local requirements e.g. Fire/Intruder Alarm Specifications.
The works in each property will vary depending on property type and department requirements. The scope of work may consist of:
- Fire Alarm reactive and responsive maintenance
- Intruder Alarm reactive and responsive maintenance
- Fire Extinguisher reactive and responsive maintenance
- Emergency Lighting reactive and responsive maintenance
Large installation works may be required on an ad-hoc basis as and when the need/budget allows.
For electrical works the Tenderer shall be enrolled on either the NICEIC Approved Contractor Scheme or other equally approved scheme.
Full details and documents are available free of charge on Bravo etenderWales
Project_ 58146
itt_ 114933
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further 2 years in annual increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
21/02/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Within 6 months of Framework/Contract expiry
VI.3) Additional information
1. Register your company on the eTenderwales portal (this is only required once).
Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
Click the “Click here to register” link.
Accept the terms and conditions and click “continue”.
Enter your correct business and user details.
Note the username you chose and click “Save” when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
Login to the portal with the username/password.
Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).
Click on the relevant PQQ/ITT to access the content.
Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).
Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
email: E-mail: help@bravosolution.co.uk
phone: +44 8003684850 / Fax: +44 2070800480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147496
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social value as per the contents of the Preliminaries document available within etenderWales
(WA Ref:147496)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/01/2025