CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Approved List for the Delivery of Early Year Placements Welsh Medium Non Maintained Sector

2.2

Description of the goods or services required

Newport City Council (herein referred to as the Council) invites tenders for the provision of Welsh medium early year’s education (pre-school) places in the non-maintained sector (private day nurseries, playgroup settings, childcare providers). Early years education places are to be provided free of charge to parents for their children aged 3 and 4 years, up until transition into Primary School reception class.

The contract will be for a 3-year period with an option to extend for a further 12 months subject to contract period review and the Service Level Agreement to be agreed after appointment.

The approved list will be used to ensure that the registered education providers appointed meet the statutory regulations and the standards required by the Council in delivering early year (pre-school) places.

The approved list will commence for a 3 year period on 1 September 2025 and expire on 31 August 2028.

The successful providers will be appointed to the approved list that commenced on the 1 September 2024 and will expire on the above expiry date and does have an option to extend for 1 year..

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147598

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Due to the nature of the service, providers must be situated within the geographical boundaries of Newport and deliver their services in Welsh

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

NCC-2025-02289

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Suppliers Instructions How to Express Interest in this ITT:

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk

- Click the “Suppliers register here” link

- Agree to the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the “ITTs Open to All Suppliers” link. (These are Invitation to Tenders open to any registered supplier)

- Click on the relevant ITT (itt_115316 available from 12th January 2022) to access the content.

- Click the “Express Interest” button in the “Actions” box on the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code to access the content

3. Responding to the tender

- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the eTendering help desk is available Mon – Fri (8am – 6pm) on:

- Phone: 0800 069 8634

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:147598)

5.2

Additional Documentation

5.3

Publication date of this notice