CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

The Provision of the Blackwood Miners Institute Feasibility Study

2.2

Description of the goods or services required

•Caerphilly County Borough Council (CCBC) is seeking to appoint a consultant to undertake a feasibility study for Blackwood Miners’ Institute.

The aim of the feasibility study is two fold:

1. Support the Council in moving the governance of Blackwood Arts Centre from the local authority to an independent trust model, which may also include setting up a company limited by guarantee or other suitable structure.

2. Examine Blackwood Miners’ Institute’s existing business model and consider alternative models, including for staffing, that could improve service delivery, reduce the public sector subsidy, reduce risk, and safeguard the venue for the future under an independent trust model.

The budget for this commission is £30,000.00 (exc. VAT).

The study must commence as soon as the Terms & Conditions (located in the Procurement Documents) have been signed and returned. The final report must be completed and submitted to the Regeneration Services Manager no later than 31st May 2025.

Subject to the outcome of this work and to ensure continuity the Council reserves the right to retain the services of the Consultant to assist it in the next phase or phases of the project. This is not guaranteed, and the costs of this potential ongoing work will be agreed by both parties based on the rates listed in the Pricing Schedule submitted that will need to be submitted with the tender response. A new work package will be agreed for any subsequent phases of work.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147069.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Please refer to the Procurement Documents Pack for the total quantity or scope of this commission.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please refer to the Procurement Documents Pack for the full conditions for participation.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2743/TY/25

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the

tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please

remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue

arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

(WA Ref:147069)

5.2

Additional Documentation

5.3

Publication date of this notice