Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hafod Housing Association
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Telephone: +44 2920675823
E-mail: procurement@hafod.org.uk
Fax: +44 2920672499
NUTS: UKL22
Internet address(es)
Main address: http://hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://crowncommercialservice.bravosolution.co.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Property. Liability and Motor Insurance cover
Reference number: 2024H000052.01
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
ITT Description
Hafod Community Housing Association (Hafod) is looking for an experienced and qualified Service Provider to provide the Provision of Property, Combined Liability and Motor fleet Insurance.
The estimated start date of the Contract is 30th June 2025
The length of the Contract is 5 years initially, with an option to extend for a further 2 x 1 year periods.
The Contract with the awarded Service Provider will be made under Supplier terms
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
All lots
II.2) Description
Lot No: 1
II.2.1) Title
Property including Business Interruption, Money and All Risks (Excluding Broker Services)
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
As specified in the tender documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
with an option to extend for a further 2 x 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Combined Liability
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Hafod Community Housing Association (Hafod) is looking for an experienced and qualified Service Provider to provide the Provision of Property, Combined Liability and Motor fleet Insurance.
The estimated start date of the Contract is 30th June 2025
The length of the Contract is 5 years initially, with an option to extend for a further 2 x 1 year periods.
The Contract with the awarded Service Provider will be made under Supplier terms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
with an option to extend for a further 2 x 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Motor Fleet including Motor ULR & Motor Legal Expenses
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Hafod Community Housing Association (Hafod) is looking for an experienced and qualified Service Provider to provide the Provision of Property, Combined Liability and Motor fleet Insurance.
The estimated start date of the Contract is 30th June 2025
The length of the Contract is 5 years initially, with an option to extend for a further 2 x 1 year periods.
The Contract with the awarded Service Provider will be made under Supplier terms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
with an option to extend for a further 2 x 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As outlined in the tender documents
Participation in the tender is restricted to companies registered on the CCS DPS RM6138 Insurance Services 3. Please reach out to CCS to register on the DPS if you are interested in the opportunity.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Performance conditions are outlined in the tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/03/2025
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/03/2025
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Participation in the tender is restricted to companies registered on the CCS DPS RM6138 Insurance Services 3. Please reach out to CCS to register on the DPS if you are interested in the opportunity.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147714.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As outlined in the tender documents
(WA Ref:147714)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/01/2025