Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: corporateframeworks@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
E-mail: CorporateFrameworks@cardiff.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.proactisplaza.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.proactisplaza.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
VAT Partner Framework
II.1.2) Main CPV code
66122000
II.1.3) Type of contract
Services
II.1.4) Short description
Both Cardiff Council, and Torfaen County Borough Council (termed “the Councils”) are looking to appoint a framework of innovative providers to work alongside them to analyse and examine the spend across the Council’s Directorates to both ensure VAT compliance and be able to respond to opportunities in VAT reclamation which may arise, for example, from changes in legislation.
The Councils do not necessarily have the in-house expertise or resources to identify and scope out potential opportunities for VAT reclamation, and therefore seeks a suitably qualified and experienced organisation to work in partnership to ensure that any reclamation opportunities are acted upon decisively. The services operating under this contract will be managed and administered centrally by the Revenues Department of our Resources Directorate.
The services required as part of this Framework include:
1. ‘No-win-no-fee’ VAT reclamation projects - these will be either the Councils or Supplier suggested VAT related projects for which the payment mechanism will be a NWNF % of the reclaimed VAT figure.
2. Specialist tax advice on major projects – as required and directed by the Councils, and paid on a daily or hourly rate basis.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66122000
II.2.3) Place of performance
NUTS code:
UKL22
UKL16
II.2.4) Description of the procurement
Both Cardiff Council, and Torfaen County Borough Council (termed “the Councils”) are looking to appoint a framework of innovative providers to work alongside them to analyse and examine the spend across the Council’s Directorates to both ensure VAT compliance and be able to respond to opportunities in VAT reclamation which may arise, for example, from changes in legislation.
The Councils do not necessarily have the in-house expertise or resources to identify and scope out potential opportunities for VAT reclamation, and therefore seeks a suitably qualified and experienced organisation to work in partnership to ensure that any reclamation opportunities are acted upon decisively. The services operating under this contract will be managed and administered centrally by the Revenues Department of our Resources Directorate.
The services required as part of this Framework include:
1. ‘No-win-no-fee’ VAT reclamation projects - these will be either the Councils or Supplier suggested VAT related projects for which the payment mechanism will be a NWNF % of the reclaimed VAT figure.
2. Specialist tax advice on major projects – as required and directed by the Councils, and paid on a daily or hourly rate basis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 55%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3 Year Framework Agreement, with the option to extend for a further 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/08/2024
Local time: 12:00
Place:
https://www.proactisplaza.com
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Depending on extension utilised
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138587.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Council is committed to a performance and evidence-based approach to Social Value based on the National TOMs for Wales (Themes, Outcomes and Measures) Framework developed by the Welsh Social Value Taskforce. Bidders are required to propose credible targets against which performance (for the successful Bidder) will be monitored. Further details on the methodology that the Council will follow to evaluate Social Value offers from bidders as part of this procurement can be obtained within the tender pack.
(WA Ref:138587)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/07/2024