Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7PG
UK
Contact person: Annie Pockett
Telephone: +44 1443863352
E-mail: pockea1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierIive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://suppIierIive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DPS for Provision of Training Providers (CCBC Employees and Residents)
Reference number: CCBC/DPS1004337/24/AP
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council ('the Council') is seeking to establish a Dynamic Purchasing System (‘DPS’) for training providers that can provide courses, qualifications and accreditations for employees and residents of the borough for a wide variety and range of services.
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79632000
80000000
80500000
80510000
80511000
80520000
80521000
80522000
80530000
80531000
80531100
80531200
80532000
80533100
80533000
80540000
80550000
80560000
80561000
80562000
80570000
80610000
92111100
92312212
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly County
II.2.4) Description of the procurement
A wide variety of training requirements are required by the Council to meet its needs to facilitate training, upskilling and learning across the Council (employees) and the Borough (residents).
The Council aims to be able to provide a broad range of individual courses, qualifications and training for employees and residents as required, in addition to planned, bespoke courses/training packages/pathways for groups or individuals. Courses can include technical and vocational qualifications, licences, and courses with a specific focus on growth areas aligning to local labour market needs. Qualifications and courses can range from entry level upwards, accredited to non-accredited courses and general additional learning and training.
The DPS can be utilised by all departments across the Local Authority. However, in particular the Council has developed a robust, single employment support model through the coordinated delivery of Welsh Government’s Communities for Work Plus (CfW+) and the UK Government’s Shared Prosperity Fund (SPF) People and Skills Pillar (and any other schemes / grants that the Council can potentially receive). As part of this model the Caerphilly Employability Team support our residents (both employed and unemployed) to gain appropriate and relevant qualifications as well as access to courses to enable them to upskill and obtain employment in their chosen route and this DPS will also assist in the Council meeting these objectives.
Training provision will typically be required (but not limited to) for requirements related to the following areas however it should be noted the Council reserves the right to include other services linked to the subject matter of this DPS: -
- Construction.
- Rail.
- Civil & Plant.
- Security.
- Administration.
- Hospitality.
- Care.
- Green Skills.
- HGV/Driving.
- Hair & Beauty.
- General Employment Focused Courses.
- Wellbeing and Mental Health First Aid - Soft Skills.
- Creative & Media.
- Housing & Estates.
- Numeracy and maths courses ranging from entry level – level 2.
- Essential Skills Wales.
- Family Learning courses / qualifications
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPS validity period is for an initial period of five (5) years with option to extend for a further five (5) years. The Council reserves the right to shorten or lengthen the validity period as required.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 999
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Applicants will be required to provide details of certifications, qualifications, accreditations demonstrating their ability to provide the training they are able to provide.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance requirements will be set out in the further competition and quotation documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/08/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/08/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants must apply to join this DPS by completing the following process:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click "Register".
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will
enter the Supplier Home page.
11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.
14.You can now either complete your response or "Decline" this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.
A supplier guide is available via the portal and this contract notice detailing how to use register on the Proactis Plaza system.
If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=142215.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Suppliers will be required to outline how they will meet the Council objectives to the Wellbeing of Future Generations Act and any other commitments it can make towards Social Value initiatives.
(WA Ref:142215)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/07/2024