Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633987787
E-mail: procurement@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System for Recycling of a Range of Waste Streams - Round Two
II.1.2) Main CPV code
90514000
II.1.3) Type of contract
Services
II.1.4) Short description
Newport City Council is developing a Dynamic Purchasing System for the recycling of a range of waste streams.
Please note that Newport City Council intends to use the Dynamic Purchasing System from its inception.
Other named parties do not offer a commitment to use the DPS Agreement. The Parties acknowledge that participating authorities may enter into purchases with seller or sellers(s) participating in the DPS and that this is at the sole discretion of the Authorities and subject to satisfaction of all terms and conditions of the Agreement.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Wood Recycling
II.2.2) Additional CPV code(s)
03416000
90514000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council but may include Monmouthshire County Council and Torfaen County Borough Council as future participants of the DPS.
II.2.4) Description of the procurement
Newport City Council is inviting tenders initially on behalf of Newport City Council from suitably licensed and experienced contractors to join a Dynamic Purchasing System for the provision of a range of waste recycling services as detailed in the tender documents; these being for Wood recycling, Carpet recycling, Mixed municipal (Trade Waste), Mixed Municipal (Civic Amenity) Waste, Inert Waste Streams and Other Waste Streams. Please note that Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) may join the DPS as a collaborative mechanism to secure the services in the future however nothing in notice constitutes a commitment by TCBC or MCC to enter into any purchases under the DPS Agreement. The Parties acknowledge that TCBC & MCC may enter into purchases with seller or sellers(s) participating in the DPS and that this is at TCBC & MCC's sole discretion and subject to satisfaction of all terms and conditions of the Agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services. Therefore, the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:
This is a dynamic purchasing system that will remain open.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Carpet Recycling
II.2.2) Additional CPV code(s)
90514000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council but may include Monmouthshire County Council and Torfaen County Borough Council as future participants of the DPS.
II.2.4) Description of the procurement
Newport City Council is inviting tenders initially on behalf of Newport City Council from suitably licensed and experienced contractors to join a Dynamic Purchasing System for the provision of a range of waste recycling services as detailed in the tender documents; these being for Wood recycling, Carpet recycling, Mixed municipal (Trade Waste), Mixed Municipal (Civic Amenity) Waste, Inert Waste Streams and Other Waste Streams. Please note that Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) may join the DPS as a collaborative mechansism to secure the services in the future however nothing in notice constitutes a commitment by TCBC or MCC to enter into any purchases under the DPS Agreement. The Parties acknowledge that TCBC & MCC may enter into purchases with seller or sellers(s) participating in the DPS and that this is at TCBC & MCC's sole discretion and subject to satisfaction of all terms and conditions of the Agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - Whilst the above states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services, therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Recycling of Mixed Municipal (Trade) Waste
II.2.2) Additional CPV code(s)
90500000
90514000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council but may include Monmouthshire County Council and Torfaen County Borough Council as future participants of the DPS.
II.2.4) Description of the procurement
Newport City Council is inviting tenders initially on behalf of Newport City Council from suitably licensed and experienced contractors to join a Dynamic Purchasing System for the provision of a range of waste recycling services as detailed in the tender documents; these being for Wood recycling, Carpet recycling, Mixed municipal (Trade Waste), Mixed Municipal (Civic Amenity) Waste, Inert Waste Streams and Other Waste Streams. Please note that Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) may join the DPS as a collaborative mechanism to secure the services in the future however nothing in notice constitutes a commitment by TCBC or MCC to enter into any purchases under the DPS Agreement. The Parties acknowledge that TCBC & MCC may enter into purchases with seller or sellers(s) participating in the DPS and that this is at TCBC & MCC's sole discretion and subject to satisfaction of all terms and conditions of the Agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - Whilst the above states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services, therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Mixed Municipal (Civic Amenity) Waste
II.2.2) Additional CPV code(s)
90514000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council but may include Monmouthshire County Council and Torfaen County Borough Council as future participants of the DPS.
II.2.4) Description of the procurement
Newport City Council is inviting tenders initially on behalf of Newport City Council from suitably licensed and experienced contractors to join a Dynamic Purchasing System for the provision of a range of waste recycling services as detailed in the tender documents; these being for Wood recycling, Carpet recycling, Mixed municipal (Trade Waste), Mixed Municipal (Civic Amenity) Waste, Inert Waste Streams and Other Waste Streams. Please note that Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) may join the DPS as a collaborative mechanism to secure the services in the future however nothing in notice constitutes a commitment by TCBC or MCC to enter into any purchases under the DPS Agreement. The Parties acknowledge that TCBC & MCC may enter into purchases with seller or sellers(s) participating in the DPS and that this is at TCBC & MCC's sole discretion and subject to satisfaction of all terms and conditions of the Agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - Whilst the above states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services, therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Recycling of Inert Waste Streams
II.2.2) Additional CPV code(s)
90514000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council but may include Monmouthshire County Council and Torfaen County Borough Council as future participants of the DPS.
II.2.4) Description of the procurement
Newport City Council is inviting tenders initially on behalf of Newport City Council from suitably licensed and experienced contractors to join a Dynamic Purchasing System for the provision of a range of waste recycling services as detailed in the tender documents; these being for Wood recycling, Carpet recycling, Mixed municipal (Trade Waste), Mixed Municipal (Civic Amenity) Waste, Inert Waste Streams and Other Waste Streams. Please note that Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) may join the DPS as a collaborative mechanism to secure the services in the future however nothing in notice constitutes a commitment by TCBC or MCC to enter into any purchases under the DPS Agreement. The Parties acknowledge that TCBC & MCC may enter into purchases with seller or sellers(s) participating in the DPS and that this is at TCBC & MCC's sole discretion and subject to satisfaction of all terms and conditions of the Agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - Whilst the above states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services, therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Recycling of Various Other Waste Streams
II.2.2) Additional CPV code(s)
90514000
90500000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council but may include Monmouthshire County Council and Torfaen County Borough Council as future participants of the DPS.
II.2.4) Description of the procurement
Newport City Council is inviting tenders initially on behalf of Newport City Council from suitably licensed and experienced contractors to join a Dynamic Purchasing System for the provision of a range of waste recycling services as detailed in the tender documents; these being for Wood recycling, Carpet recycling, Mixed municipal (Trade Waste), Mixed Municipal (Civic Amenity) Waste, Inert Waste Streams and Other Waste Streams. Please note that Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) may join the DPS as a collaborative mechanism to secure the services in the future however nothing in notice constitutes a commitment by TCBC or MCC to enter into any purchases under the DPS Agreement. The Parties acknowledge that TCBC & MCC may enter into purchases with seller or sellers(s) participating in the DPS and that this is at TCBC & MCC's sole discretion and subject to satisfaction of all terms and conditions of the Agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - Whilst the above states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services, therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A range of lower volume materials that will as a minimum include the following materials:- tyres, plasterboard, hard plastics, mattresses, oil, paint, and potentially other materials not specified elsewhere.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within the Procurement Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 019-041954
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/10/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Note - Whilst the above states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure waste recycling services, therefore the DPS may run for longer than 60 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
IMPORTANT NOTE - This contract notice is to inform any interested suppliers that the opportunity to join the Waste Recycling Service is now open.
General Instructions
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “PQQs Open to All Suppliers” link. (These are Invitation to Tenders open to any registered supplier)
- Click on the relevant PQQ (PQQ_33017)
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143344
(WA Ref:143344)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court Royal Court of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
29/07/2024