Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Contact person: Huw Price
Telephone: +44 1633381111
E-mail: huw.price@newportcityhomes.com
NUTS: UKL21
Internet address(es)
Main address: https://www.newportcityhomes.com
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-title/M4Q6898TJW
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/M4Q6898TJW
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-title/M4Q6898TJW
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Installation of Composite Fire Door Sets for Low Rise Buildings
Reference number: NCH/AIMP/2416
II.1.2) Main CPV code
44221220
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply and Installation of Composite Fire Door Sets for Low Rise Buildings
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44221220
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Various properties in the Newport area of South Wales. and any other areas as required by the Employer.
II.2.4) Description of the procurement
Newport City Homes is undertaking this procurement process to enable it to enter into a contract with one, qualified, competent and experienced Contractor to deliver these supply and installation Works.
The works will mainly comprise replacing a variety of different door and frame materials with external grade composite fire door sets. The locations will include the entrances of flats in residential blocks of flats, within unheated internal communal areas or along their external walkways. NCH policy is to install External Grade Composite Fire door sets in all internal and external locations, compliant with relevant British Standards or European Standards
For full details of the requirements please refer to the Invitation to Tender (ITT) documents and all associated Appendices.
The form of contract will be a Joint Contracts Tribunal (JCT) Measured Term Contract (MTC) 2016 Edition as amended by Newport City Homes. There will be no guaranteed volumes or values of work under this proposed contract.
The initial contract period will be for 24 months with the option to extend the duration of the Contract up to a maximum of 12 months.
The estimated Measured Term Contract value will be up to a maximum of 2,500,000 GBP (excl. VAT) for the contract period. If contract extensions are offered these will be for time only. Contract extension will be offered at the discretion of Newport City Homes.
The successful Bidder will be required to comply with Newport City Home’s policies and procedures as well as any statutory obligations that are relevant to the undertaking and delivery of these works. This will include but not limited to Health & Safety, Financial Regulations, IT Policies, Data Protection, Data Sharing and Processing and any confidentiality agreements as required by the Employer.
Recent press releases will show NCH has commenced a journey to merge with Melin Homes to create a new organisation. Once this process is complete the contract will be novated to the new organisation.
Please refer to the Invitation to Tender (ITT) documents for full details of the requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Contract extension option of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the Invitation to Tender (ITT) documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Invitation To Tender (ITT) documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
CY
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/08/2024
Local time: 12:00
Place:
Procurement Services at Newport City Homes (electronic opening)
Information about authorised persons and opening procedure:
Authorised Newport City Homes Officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).
However, any selection of tenderers will be based solely on the criteria set out for the procurement.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
Newport City Homes reserves the right to award the contract in whole or part.
Newport City Homes reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments will be made in GBP.
All documents to be priced in GBP excluding VAT.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits to be included in this contract are stated in the Invitation To Tender (ITT) documents.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the Invitation To Tender (ITT) documents.
(WA Ref:142484)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Newport City Homes will incorporate a standstill period at the point information on the award of the contract is communicated to bidders.
That notification will provide full information on the award decision. The standstill period,
which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to
clarify or query the award decision before the contract is entered into. The UK Public
Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of
harm by a breach of the rules to take action in the High Court (England, Wales and Northern
Ireland).
VI.5) Date of dispatch of this notice
30/07/2024