CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

5258 - Fochriw Primary School - Replacement Heating Controls

2.2

Description of the goods or services required

You are invited to submit a tender for the for the upgrading and replacement of controls at the primary school, which is the Infants and Junior blocks and associated electrical work.

The scope of the project is described in the ITT and as shown on drawings .

i) PRELIMINARIES: refer to the ITT document.

ii) SCOPE OF WORKS:

- Replace heating control panels in both Infants and Junior blocks.

- Install a new BMS system.

- Removal of redundant wiring and controls

- Link both the Infants and Junior school control systems.

- Install BMS supervisor software and set up link to Penallta Office.

- Install and set up BMS head-end on an agreed local PC.

- Set up BMS internet software on the nominated PC(s).

- Arrange with the School and set up phone line connections.

- Include for all wiring alterations in the control panels, external wiring and containment.

- Install new supply and control wiring and containment.

- Remove old control panels, sensors and pockets in pipe work, also space sensors.

- Install new control panels with sensors and pipe pockets as required.

- Conduct all electrical works.

- Reinsulate pipework where removed.

- Recommission and test boiler and other plant as required.

- Upgrade the Infants School gas safety system.

- Commissioning of control systems, with demonstrations / instructions to at least two members of staff.

- Include for ALL builders, decorations, and making good.

- Management duties to co-ordinate and guide contractors under his control and third-party contractors working in the same areas.

- Allow for upgrading and connection to a gas detection system for alarms etc wired back to interface with the control panel.

- O&M Manuals and as fitted drawings.

- Work Plan

- Works to be agreed but anticipated to be conducted in the school summer term holiday 19th July 24 to 2nd September 24 and autumn half term 28th to 1st November 24.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=142310.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

As described in the ITT

3 Conditions for Participation

3.1

Minimum standards and qualification required

Works to be agreed but anticipated to be conducted in the school summer term holiday 19th July 24 to 2nd September 24 and autumn half term 28th to 1st November 24.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

RQST14242

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

(WA Ref:142310)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Social Value included in the ITT

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice