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02 Contract Notice

Commercial Gas Servicing & Maintenance Framework

  • First published: 25 June 2024
  • Last modified: 25 June 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-142470
Published by:
Wrexham County Borough Council
Authority ID:
AA0264
Publication date:
25 June 2024
Deadline date:
25 July 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Wrexham County Borough Council is looking to establish a Framework Agreement for Commercial Gas Servicing & Maintenance. The proposed duration of the Framework Agreement is two (2) years with the option to extend for a further two (2) years. It is anticipated that up to two (2) Contractors will be appointed to a single Lot on the Framework to provide suitable capacity and resources to meet the needs of WCBC. There are no additional Lots available. CPV: 50720000, 50411200, 50413100, 50531200, 50720000, 45232141.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Wrexham County Borough Council

Commissioning Procurement and Contract Management Unit, Lampbit Street

Wrexham

LL11 1AR

UK

Telephone: +44 1978292798

E-mail: procurement@wrexham.gov.uk

NUTS: UKL23

Internet address(es)

Main address: https://www.wrexham.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Commercial Gas Servicing & Maintenance Framework

Reference number: Proc 24-63

II.1.2) Main CPV code

50720000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Wrexham County Borough Council is looking to establish a Framework Agreement for Commercial Gas Servicing & Maintenance.

The proposed duration of the Framework Agreement is two (2) years with the option to extend for a further two (2) years.

It is anticipated that up to two (2) Contractors will be appointed to a single Lot on the Framework to provide suitable capacity and resources to meet the needs of WCBC. There are no additional Lots available.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50411200

50413100

50531200

50720000

45232141

II.2.3) Place of performance

NUTS code:

UKL23


Main site or place of performance:

Within Wrexham County Borough

II.2.4) Description of the procurement

The work will compromise of commercial gas appliance servicing, checking and testing of unvented and thermal store mains fed hot water cylinders, including servicing and maintaining Thermostatic Mixing Valves.

The annual servicing and ongoing maintenance of gas and heating appliances and systems, including all associated pipe work and fittings in sheltered housing units that contain gas fired, commercial boilers.

Additional ad-hoc work will also be required as detailed within the tender documentation.

Up to two Contractors will be appointed to the Framework, with the second ranked Contractor placed in a reserve capacity.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for a further two years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 2

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/07/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 25/07/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

1. Register your company on the eTenderwales portal (this is only required once).

Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk

Click the “Click here to register” link.

Accept the terms and conditions and click “continue”.

Enter your correct business and user details.

Note the username you chose and click “Save” when complete.

You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender.

Login to the portal with the username/password.

Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).

Click on the relevant PQQ/ITT to access the content.

Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).

Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the tender.

You can now choose to “Reply” or “Reject” (please give a reason if rejecting);

You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;

Note the deadline for completion, then follow the onscreen instructions to complete the ITT;

There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:

email: E-mail: help@bravosolution.co.uk

phone: +44 8003684850 / Fax: +44 2070800480

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=142470

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to Appendix 1 - Preliminaries

(WA Ref:142470)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

25/06/2024

Coding

Commodity categories

ID Title Parent category
50531200 Gas appliance maintenance services Repair and maintenance services for non-electrical machinery
45232141 Heating works Ancillary works for pipelines and cables
50720000 Repair and maintenance services of central heating Repair and maintenance services of building installations
50411200 Repair and maintenance services of gas meters Repair and maintenance services of measuring apparatus
50413100 Repair and maintenance services of gas-detection equipment Repair and maintenance services of checking apparatus

Delivery locations

ID Description
1023 Flintshire and Wrexham

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@wrexham.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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We welcome calls in Welsh.