CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Request for Quotation for Food and Drink Concession for Wales National Armed Forces Day

2.2

Description of the goods or services required

Monmouthshire County Council requires appropriate catering units, bars and ice cream units to service the event audience of the Wales National Armed Forces Day scheduled to take place at Caldicot Castle and Country Park on Saturday 28th June 2025.

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Due to the large scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

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Monmouthshire County Council encourages healthy eating, the use of local produce and sustainability.

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This an open public event that will be ticketed and due to the scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

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The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.

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See attached Request for Quotation document for full requirements.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=149078.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Monmouthshire's Armed Forces Day will be held at Caldicot Castle and Country Park on 28th June 2025.

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The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.

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The payment allocated for this work will be no greater than £3,500

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The area of the food and beverage vendors will allow:-

Medium/large bar trailer 8x6m pitches

- 1 x Ice cream van

- 1 x Dessert provider

- 1 x Vegan / veggie speciality

- 3/4 x high-output food options

- 1 x Sweets/drinks

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see attached Request for Quotation document for full details of this commission.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please see attached Request for Quotation document for full details of this commission.

(WA Ref:149078)

5.2

Additional Documentation

5.3

Publication date of this notice