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Contract Notice

Request for Quotation for Food and Drink Concession for Wales National Armed Forces Day

  • First published: 14 March 2025
  • Last modified: 14 March 2025
  • Record interest

     

  • This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-kuma6s-149078
Published by:
Monmouthshire County Council
Authority ID:
AA0277
Publication date:
14 March 2025
Deadline date:
28 March 2025
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Monmouthshire County Council requires appropriate catering units, bars and ice cream units to service the event audience of the Wales National Armed Forces Day scheduled to take place at Caldicot Castle and Country Park on Saturday 28th June 2025. . Due to the large scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event. . Monmouthshire County Council encourages healthy eating, the use of local produce and sustainability. . This an open public event that will be ticketed and due to the scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event. . The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate. . See attached Request for Quotation document for full requirements.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Monmouthshire County Council

County Hall, Rhadyr,

Usk

NP15 1GA

UK

Joe Skidmore

+44 1633644068


http://www.monmouthshire.gov.uk
https://www.sell2wales.gov.wales
https://www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Request for Quotation for Food and Drink Concession for Wales National Armed Forces Day

2.2

Description of the goods or services required

Monmouthshire County Council requires appropriate catering units, bars and ice cream units to service the event audience of the Wales National Armed Forces Day scheduled to take place at Caldicot Castle and Country Park on Saturday 28th June 2025.

.

Due to the large scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

.

Monmouthshire County Council encourages healthy eating, the use of local produce and sustainability.

.

This an open public event that will be ticketed and due to the scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

.

The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.

.

See attached Request for Quotation document for full requirements.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=149078.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

55300000 Restaurant and food-serving services
55400000 Beverage-serving services
55500000 Canteen and catering services
1021 Monmouthshire and Newport

2.4

Total quantity or scope of tender

Monmouthshire's Armed Forces Day will be held at Caldicot Castle and Country Park on 28th June 2025.

.

The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.

.

The payment allocated for this work will be no greater than £3,500

.

The area of the food and beverage vendors will allow:-

Medium/large bar trailer 8x6m pitches

- 1 x Ice cream van

- 1 x Dessert provider

- 1 x Vegan / veggie speciality

- 3/4 x high-output food options

- 1 x Sweets/drinks

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see attached Request for Quotation document for full details of this commission.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    28-03-2025  Time  17:00

Estimated award date
 10-04-2025

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Please see attached Request for Quotation document for full details of this commission.

(WA Ref:149078)

5.2

Additional Documentation

Request for Quotation for Food and Drink Concession WNAFD

5.3

Publication date of this notice

 14-03-2025

Coding

Commodity categories

ID Title Parent category
55400000 Beverage-serving services Hotel, restaurant and retail trade services
55500000 Canteen and catering services Hotel, restaurant and retail trade services
55300000 Restaurant and food-serving services Hotel, restaurant and retail trade services

Delivery locations

ID Description
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

There are no documents attached to this document

Replaced documents

There are no previous versions of these documents.


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