Summary
- OCID:
- ocds-kuma6s-149078
- Published by:
- Monmouthshire County Council
- Authority ID:
- AA0277
- Publication date:
- 14 March 2025
- Deadline date:
- 28 March 2025
- Notice type:
- Contract Notice
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- No
Abstract
Monmouthshire County Council requires appropriate catering units, bars and ice cream units to service the event audience of the Wales National Armed Forces Day scheduled to take place at Caldicot Castle and Country Park on Saturday 28th June 2025.
.
Due to the large scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.
.
Monmouthshire County Council encourages healthy eating, the use of local produce and sustainability.
.
This an open public event that will be ticketed and due to the scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.
.
The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.
.
See attached Request for Quotation document for full requirements.
Full notice text
CONTRACT NOTICE – NATIONAL
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SERVICES |
1 Authority Details
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1.1
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Authority Name and Address
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|
Monmouthshire County Council |
County Hall, Rhadyr, |
Usk |
NP15 1GA |
UK |
Joe Skidmore |
+44 1633644068 |
|
|
http://www.monmouthshire.gov.uk https://www.sell2wales.gov.wales https://www.sell2wales.gov.wales |
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1.2
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Address from which documentation may be obtained
As in 1.1
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1.3
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Completed documents must be returned to:
As in 1.1
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2 Contract Details
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2.1
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Title
Request for Quotation for Food and Drink Concession for Wales National Armed Forces Day
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2.2
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Description of the goods or services required
Monmouthshire County Council requires appropriate catering units, bars and ice cream units to service the event audience of the Wales National Armed Forces Day scheduled to take place at Caldicot Castle and Country Park on Saturday 28th June 2025.
.
Due to the large scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.
.
Monmouthshire County Council encourages healthy eating, the use of local produce and sustainability.
.
This an open public event that will be ticketed and due to the scale of the event, we are looking for contractors to manage the entire concession. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.
.
The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.
.
See attached Request for Quotation document for full requirements.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=149078.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
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2.3
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Notice Coding and Classification
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|
|
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55300000 |
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Restaurant and food-serving services |
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55400000 |
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Beverage-serving services |
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55500000 |
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Canteen and catering services |
|
|
|
|
|
1021 |
|
Monmouthshire and Newport |
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2.4
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Total quantity or scope of tender
Monmouthshire's Armed Forces Day will be held at Caldicot Castle and Country Park on 28th June 2025.
.
The event is open to the public between 11 am and 4 pm and we are anticipating in the region of 7,000 in attendance, though due to this being a free-to-attend event these figures are likely to fluctuate.
.
The payment allocated for this work will be no greater than £3,500
.
The area of the food and beverage vendors will allow:-
Medium/large bar trailer 8x6m pitches
- 1 x Ice cream van
- 1 x Dessert provider
- 1 x Vegan / veggie speciality
- 3/4 x high-output food options
- 1 x Sweets/drinks
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3 Conditions for Participation
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3.1
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Minimum standards and qualification required
Please see attached Request for Quotation document for full details of this commission.
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4 Administrative Information
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4.1
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Type of Procedure
Single stage
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4.2
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Reference number attributed to the notice by the contracting authority
N/a
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4.3
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Time LimitsTime-limit for receipt of completed tenders
28-03-2025
Time 17:00
Estimated award date 10-04-2025 |
4.5
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Language or languages in which tenders or requests to participate can be drawn upEN
CY
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4.6
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Tender Submission Postbox
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx |
5 Other Information
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5.1
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Additional Information
Please see attached Request for Quotation document for full details of this commission.
(WA Ref:149078)
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5.2
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Additional Documentation
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Request for Quotation for Food and Drink Concession WNAFD |
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5.3
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Publication date of this notice 14-03-2025 |
Coding
Commodity categories
ID |
Title
|
Parent category
|
55400000 |
Beverage-serving services |
Hotel, restaurant and retail trade services |
55500000 |
Canteen and catering services |
Hotel, restaurant and retail trade services |
55300000 |
Restaurant and food-serving services |
Hotel, restaurant and retail trade services |
Delivery locations
ID |
Description
|
1021 |
Monmouthshire and Newport |
Alert region restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
ID |
Description
|
There are no alert restrictions for this notice.
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About the buyer
- Main contact:
- N/a
- Admin contact:
- N/a
- Technical contact:
- N/a
- Other contact:
- N/a
Further information
Date
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Details
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No further information has been uploaded.
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Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional Documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
There are no documents attached to this document
Replaced documents
There are no previous versions of these documents.