Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
UK
Contact person: Corporate Procurement Services
Telephone: +44 3000257095
E-mail: cpsprocurementadvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT
Reference number: C309/2015/2016
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
79993100
79710000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Scope of Services
The Services to be provided include:
a) Cleaning
b) Hygiene
c) Window Cleaning
d) Waste Management/Recycling
e) Pest Control
f) Grounds Maintenance/ Landscaping
g) Security Services
h) Keyholding Response
i) Business Support Services:
-Porter Services
-Mail Room
-Reception
-Reception & Security Administration
-Reprographics Technicians
Requirements in order to deliver the Contract
a) Mobilisation and Implementation
b) General Requirements
c) Quality Management
d) Compliance & Audit
e) Health & Safety Management
f) Environmental, Sustainability & Corporate Social Responsibility
g) Help Desk & CAFM
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/07/2016
End:
31/03/2025
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 000-000000
Section V: Award of contract/concession
Contract No: C309/2015/2016
Title: ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
01/07/2016
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Vinci Facilities
Fountain House, St Mellons
Cardiff
CF30FB
UK
NUTS: UKL
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 50 500 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
The contract will now end 31/03/2027
(WA Ref:149218)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/03/2025
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
79993100
VII.1.2) Additional CPV code(s)
79710000
VII.1.3) Place of performance
NUTS code:
UKL
VII.1.4) Description of the procurement
Scope of Services
The Services to be provided include:
a) Cleaning
b) Hygiene
c) Window Cleaning
d) Waste Management/Recycling
e) Pest Control
f) Grounds Maintenance/ Landscaping
g) Security Services
h) Keyholding Response
i) Business Support Services:
-Porter Services
-Mail Room
-Reception
-Reception & Security Administration
-Reprographics Technicians
Requirements in order to deliver the Contract
a) Mobilisation and Implementation
b) General Requirements
c) Quality Management
d) Compliance & Audit
e) Health & Safety Management
f) Environmental, Sustainability & Corporate Social Responsibility
g) Help Desk & CAFM
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 24
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 10 500 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Vinci Facilities
Fountain House, St Mellons
Cardiff
CF30FB
UK
NUTS: UKL
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
Article 72
Modification of contracts during their term
1. Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Directive in any of the following cases:
(b) for additional works, services or supplies by the original contractor that have become necessary and that were not included in the initial procurement where a change of contractor:
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority.
However, any increase in price shall not exceed 50 % of the value of the original contract. Where several successive modifications are made, that limitation shall apply to the value of each modification. Such consecutive modifications shall not be aimed at circumventing this Directive;
(c) where all of the following conditions are fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price is not higher than 50 % of the value of the original contract or framework agreement.
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Work is underway to prepare the specification to go out to tender for a new 8-year contract with the aim of going out to tender by late spring 2025 and to award the contract(s) by autumn 2025. There is a delay in the timescales due to circumstances which a diligent contracting authority could not foresee. It is not possible to tender for a contract of this scale for a short term whilst the tender documents are being developed for the new separate services; due to economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and doing so would cause significant inconvenience or substantial duplication of costs for the contracting authority.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 50 500 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 61 000 000.00 Currency: GBP