Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292798
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Management Repairs & Maintenance Framework
Reference number: Proc 23-212
II.1.2) Main CPV code
45210000
II.1.3) Type of contract
Works
II.1.4) Short description
Wrexham County Borough Council intends to implement a Framework for Facilities Management Repairs & Maintenance. This will cover 12 Lots which will cover a variety of requirements.
The work will primarily consist of repair and maintenance and all other aspects of construction work to Council buildings including School, libraries, leisure facilities, industrial buildings, offices etc.
Contractors are invited to submit hourly rates for the trade lots in which they are interested in bidding for.
Contractors can apply for any one or maximum of two individual lots and must provide hourly rates for each of the designated grades within the trade lot they are applying for (e.g. craftsman / labourer / apprentice).
The works are split into twelve lots:
Lot 1 General Building
Lot 2 Joinery
Lot 3 Roofing
Lot 4 Plumber
Lot 5 Heating & Gas
Lot 6 Painter & decorator
Lot 7 Flooring
Lot 8 Locksmith and ironmongery repairs
Lot 9 Catering equipment ad hoc repairs
Lot 10 Gas servicing, boilers and science labs
Lot 11 Commercial kitchen gas servicing
Lot 12 Commercial kitchen duct cleaning
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
General Building
II.2.2) Additional CPV code(s)
50700000
45000000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
option to extend for further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Joinery
II.2.2) Additional CPV code(s)
45421000
45420000
45421150
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Roofing
II.2.2) Additional CPV code(s)
45261900
45261910
45261920
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Plumbing
II.2.2) Additional CPV code(s)
45330000
45332200
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Heating & Gas
II.2.2) Additional CPV code(s)
45232141
50720000
50531200
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Painting & Decorating
II.2.2) Additional CPV code(s)
45442100
45442180
45451000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Flooring
II.2.2) Additional CPV code(s)
44112200
45432100
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Locksmith and Ironmongery Repairs
II.2.2) Additional CPV code(s)
44521100
98395000
45421160
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Catering equipment ad hoc repairs
II.2.2) Additional CPV code(s)
55524000
50883000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Gas servicing, boilers and science labs
II.2.2) Additional CPV code(s)
50531100
50413100
50531200
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Commercial kitchen gas servicing
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Commercial kitchen duct cleaning
II.2.2) Additional CPV code(s)
71315410
39563530
50700000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Trade based repairs and maintenance works on Council owned properties and corporate assets e.g. schools, civic buildings, community centres, leisure facilities and where applicable housing etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years in annual (12 month) increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 38
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/06/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
04/06/2024
Local time: 08:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Up to 6 months prior to the end of the Contract
VI.3) Additional information
1. Register your company on the eTenderwales portal (this is only required once).
Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
Click the “Click here to register” link.
Accept the terms and conditions and click “continue”.
Enter your correct business and user details.
Note the username you chose and click “Save” when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
Login to the portal with the username/password.
Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).
Click on the relevant PQQ/ITT to access the content.
Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).
Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
email: E-mail: help@bravosolution.co.uk
phone: +44 8003684850 / Fax: +44 2070800480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141157
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social Value will apply as per Appendix 5 of the tender documents
(WA Ref:141157)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
03/05/2024