Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Social Care Agency Staff to Support Child & Family Services
Reference number: CCS/24/241
II.1.2) Main CPV code
79600000
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea Council are looking to implement a Framework Agreement for the Provision of Social Care Agency Staff in order to provide a swift, compliant route to cover staffing shortfall within the Child & Family Services Departments. The authority foresees the need for a multi lot framework covering requirements such as Emergency Child Support, Children’s Residential Support Workers and Family Support Workers
II.1.5) Estimated total value
Value excluding VAT:
1 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Emergency Support Team
II.2.2) Additional CPV code(s)
85311300
85310000
85300000
85000000
85312330
85112000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Predominantly within the boundaries of Swansea Council but there may be occasions when support is required out of the county
II.2.4) Description of the procurement
Swansea Council require a team of Residential Children’s Workers to provide support to Children at short notice, whilst care planning is undertaken and longer-term arrangements put in place.
Locations will vary depending on the needs of the child, this will generally be within the boundaries of Swansea Council but there may be occasions when support is required out of the county.
The Council will require that the provider be given 24 hours’ notice to assemble a team of staff who have the necessary minimum qualifications and experience required which will be detailed in the Specification.
II.2.14) Additional information
The Specification and Tender Documents are currently in development. As a provider, if you have any pertinent input or views on how you would like the framework to be structured or if there is any other important information you think we should know prior to publishing the final contract notice then please contact procurement@swansea.gov.uk quoting Reference: CCS/24/241
Lot No: 2
II.2.1) Title
Children’s Residential Support Workers
II.2.2) Additional CPV code(s)
85311300
85312120
85312110
85000000
85300000
85310000
79600000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Predominantly at any of the Authority’s Registered Children’s Homes however there may be occasions where workers will be supporting children in their own homes
II.2.4) Description of the procurement
Swansea Council require agency staff to provide Children's Residential Workers for the support of young people on a shift-by-shift basis.
Workers will predominantly be required to work at any of the Authority’s Registered Children’s Homes however, there may be occasions where workers will be supporting children in their own homes or alternative arrangements.
II.2.14) Additional information
The Specification and Tender Documents are currently in development. As a provider, if you have any pertinent input or views on how you would like the framework to be structured or if there is any other important information you think we should know prior to publishing the final contract notice then please contact procurement@swansea.gov.uk quoting Reference: CCS/24/241
Lot No: 3
II.2.1) Title
Family Support Workers
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312330
79600000
85311300
85312400
85111000
85112000
85144100
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Various locations including family homes, hospital, residential settings and within the wider community
II.2.4) Description of the procurement
Swansea Council require agency staff to provide Family Support workers to work with some of the most vulnerable children, young people and families being supported by Child and Family Services.
II.2.14) Additional information
The Specification and Tender Documents are currently in development. As a provider, if you have any pertinent input or views on how you would like the framework to be structured or if there is any other important information you think we should know prior to publishing the final contract notice then please contact procurement@swansea.gov.uk quoting Reference: CCS/24/241
II.3) Estimated date of publication of contract notice:
06/12/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
(WA Ref:145824)
VI.5) Date of dispatch of this notice
06/11/2024