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15 Voluntary ex ante Transparency (VEAT) Notice

Venue Hire, Graduation Ceremonies

  • First published: 08 November 2024
  • Last modified: 08 November 2024

Contents

Summary

OCID:
ocds-kuma6s-144893
Published by:
Cardiff Metropolitan University
Authority ID:
AA0259
Publication date:
08 November 2024
Deadline date:
-
Notice type:
15 Voluntary ex ante Transparency (VEAT) Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027. CPV: 79950000, 79952000.

Full notice text

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

Cardiff Metropolitan University

Llandaff campus, Western Avenue, Llandaff

Cardiff

CF5 2YB

UK

Telephone: +44 2920417310

E-mail: purchasing@cardiffmet.ac.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.cardiffmet.ac.uk/procurement/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Venue Hire, Graduation Ceremonies

Reference number: ITT/24/25

II.1.2) Main CPV code

79950000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 760 000.00  GBP

II.2) Description

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

The university wishes to hire a venue for its graduation ceremonies for a three year period. The venue must be located in the city of Cardiff and needs to accommodate 1500 guests and students along with providing a range of peripheral services to support the graduation ceremonies. It must provide staging, ticketing expertise and excellent transport links for easy access.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation:

No other suitable venue available for hire meets the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons;

As a modern metropolitan university located in the city of Cardiff, we require a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract/concession

Contract No: ITT/24/25

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

30/09/2024

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Wales Millennium Centre

Bute Place

Cardiff

CF105AL

UK

Telephone: +44 000000000

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Initial estimated total value of the contract/lot/concession: 760 000.00 GBP

Total value of the concession/lot: 760 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144893.

(WA Ref:144893)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

08/11/2024

Coding

Commodity categories

ID Title Parent category
79952000 Event services Exhibition, fair and congress organisation services
79950000 Exhibition, fair and congress organisation services Miscellaneous business and business-related services

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
08 November 2024
Notice type:
15 Voluntary ex ante Transparency (VEAT) Notice
Authority name:
Cardiff Metropolitan University
Publication date:
08 November 2024
Notice type:
14 Corrigendum
Authority name:
Cardiff Metropolitan University

About the buyer

Main contact:
purchasing@cardiffmet.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
08/11/2024 14:26
Date of conclusion of contract
The date of the conclusion of the contract will be the 11th December 2024

0800 222 9004

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