Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Cardiff Metropolitan University
Llandaff campus, Western Avenue, Llandaff
Cardiff
CF5 2YB
UK
Telephone: +44 2920417310
E-mail: purchasing@cardiffmet.ac.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.cardiffmet.ac.uk/procurement/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Venue Hire, Graduation Ceremonies
Reference number: ITT/24/25
II.1.2) Main CPV code
79950000
II.1.3) Type of contract
Services
II.1.4) Short description
The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
760 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The university wishes to hire a venue for its graduation ceremonies for a three year period. The venue must be located in the city of Cardiff and needs to accommodate 1500 guests and students along with providing a range of peripheral services to support the graduation ceremonies. It must provide staging, ticketing expertise and excellent transport links for easy access.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
No other suitable venue available for hire meets the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons;
As a modern metropolitan university located in the city of Cardiff, we require a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: ITT/24/25
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
30/09/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wales Millennium Centre
Bute Place
Cardiff
CF105AL
UK
Telephone: +44 000000000
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 760 000.00 GBP
Total value of the concession/lot:
760 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144893.
(WA Ref:144893)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
08/11/2024