CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Provision of Off-Site Habitat Planting Works for the new Velindre Cancer Centre (nVCC)

2.2

Description of the goods or services required

Velindre University NHS Trust is a leading NHS organisation in the United Kingdom, dedicated to delivering specialised health services to the population it serves. As a crucial part of the Welsh healthcare system, Velindre University NHS Trust focuses on providing exemplary cancer care and other specialist services, ensuring that patients receive the highest quality of care and support. The Trust's commitment to excellence in healthcare plays a vital role in addressing the complex medical needs of its community, contributing significantly to the overall health and well-being of its patients daily.

As part of the Transforming Cancer Services in South-East Wales Programme, Velindre University NHS Trust has achieved Financial Close on the procurement of the new Velindre Cancer Centre (nVCC) Project. The nVCC is a pilot project for the Welsh Government’s Mutual Investment Model (MIM) and will provide non-surgical oncology services to a population of 1.5 million people across South-East Wales. The nVCC has been designed to be the greenest hospital in the UK, promoting and enhancing the goals of the Well-being of Future Generations (Wales) Act.

Further information about the Project can be accessed here: https://velindre.nhs.wales/transforming-cancer-services/news/, and the contractors website for the construction is available here: https://newvelindre.info/

Velindre University NHS Trust requires a contractor to support Off-Site Habitat Planting works as part of the enabling works for the New Velindre Cancer Centre (nVCC) project. The provider will undertake habitat restoration and woodland management in several designated areas surrounding the new Velindre Cancer Centre (nVCC) site. These works include:

Site Preparation and Clearance:

- Removal of hard surfaces (bituminous areas, rubble, fly-tipped materials).

- Soil preparation, including importation and installation of subsoil and topsoil layers.

- Excavation and backfilling of tree pits for planting.

Habitat Creation and Planting:

- Creation of native woodland habitat by planting standard trees (8-10 cm girth) and transplants (60-80 cm 1+1).

- Maintaining specified planting densities and implementing weed control measures for the first three years.

Tree Protection and Woodland Management:

- Installation of protective fencing around existing trees (in line with BS 5837:2012 standards).

- Management of woodland areas, including coppicing of Hazel and Sweet Chestnut.

- Removal of invasive species such as Bracken, Himalayan Balsam, and Cherry Laurel.

- Addressing ash dieback by identifying and removing unsafe trees.

Infrastructure and Hardworks:

- Installation of agricultural post and mesh fencing.

- Relocation and installation of Legato blocks at designated entrance points (6 total).

- Removal of redundant tree protection fencing and other light structures.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145602

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract value is anticipated to be in the region of £250,000 to £300,000 for the initial works, including site clearance, planting, and infrastructure installation. This figure includes the five-year post-planting maintenance period.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Selection criteria as stated in the procurement documents.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Bidders should note that they will be required to enter into terms and conditions of contract as set out in the tender documents and that save for matters of clarification or consistency, the contracting authority will not negotiate the terms. The Contracting Authority is proposing to use the Open Procedure to conduct this procurement.

Velindre University NHS Trust will award the contract as hosts of NHS Wales Shared Services Partnership - Procurement Services. For the avoidance of doubt, NHS Wales Shared Services Partnership will be entering into the contract with the appointed provider.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.

The Contract to which this procurement relates are funded via Welsh Government funding. Please refer to the invitation to tender for rights reserved to the contracting authority should the said funding cease or reduce.

To complete your formal proposal, please access the ITT via the Bravo eTender Wales portal where you will find a full suite of tender documentation.

1. Register your company on the eSourcing portal (this is only required once)

- Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register

- Accept the Ts and Cs and click 'continue'

- Enter your correct business/user details

2. Express and interest in the tender

- Log into the portal with the username/password

- Click the 'ITT Open to all suppliers' link

- Click on ITT_114096

- Click the 'express interest' button at the top of the page

- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)

- You can now access any attachments by clicking 'buyer attachments' in the 'ITT details' box

3. Responding to the tender

- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)

- You can now use the 'messages' function to communicate with the buyer and seek any clarification

- Note the deadline for completion and then follow the on screen instructions to complete the tender response.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on

Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145602

(WA Ref:145602)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Detailed in the tender documents.

5.2

Additional Documentation

5.3

Publication date of this notice