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02 Contract Notice

General Building Maintenance

  • First published: 12 November 2024
  • Last modified: 12 November 2024

Contents

Summary

OCID:
ocds-kuma6s-145990
Published by:
South Wales Fire and Rescue Service
Authority ID:
AA0360
Publication date:
12 November 2024
Deadline date:
12 December 2024
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

South Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractors to provide General Maintenance Services which will comprise of General & reactive maintenance, Painting and Decorating and Plumbing Services on premises throughout South Wales Fire and Rescue Services. The contract will be split into 3 lots, and suppliers will have the opportunity to bid for one or more lots CPV: 50700000, 50700000, 45442100, 45330000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant

Llantrisant

CF72 8LX

UK

Contact person: Julie Snooks

Telephone: +44 1443232082

E-mail: j-snooks@southwales-fire.gov.uk

Fax: +44 1443232180

NUTS: UKL

Internet address(es)

Main address: http://www.southwales-fire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

General Building Maintenance

Reference number: SWEU056

II.1.2) Main CPV code

50700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

South Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractors to provide General Maintenance Services which will comprise of General & reactive maintenance, Painting and Decorating and Plumbing Services on premises throughout South Wales Fire and Rescue Services.

The contract will be split into 3 lots, and suppliers will have the opportunity to bid for one or more lots

II.1.5) Estimated total value

Value excluding VAT: 2 500 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

General and Reactive Maintenance

II.2.2) Additional CPV code(s)

50700000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Premises within the boundary of South Wales Fire and Rescue Service

II.2.4) Description of the procurement

The service is to comprise of the repair to all internal and external building fabric and associated external ground repairs, up to the value of 30GBP.

The service is to include:

All carpentry and joinery

Minor roofing repairs

Cleaning of gutters and down pipes

Flooring

Window repairs or replacement

Door repairs or replacements

Repairs to out buildings

Repairs or rebuilding of brick work

Tiling

Fencing

Boundary walls

Repairs to drill towers

Plastering]

The successful supplier will be required to attend emergency call out within 2 hrs of receiving the call.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Initial period 2 years with an option to extend for 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Painting and Decorating

II.2.2) Additional CPV code(s)

45442100

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Premises within the boundary of South Wales Fire & Rescue Service

II.2.4) Description of the procurement

The service is to comprise of the painting and decorating Fire Service Premises across South Wales as and when required.

The service is to include but not restricted to:

Filling

Sanding

Painting

Glossing

Patching

Stain blocking

Varnishing

Staining

Spraying

The Service will require a fixed quote for hourly rates for all mentioned services to include normal working hours (8.00am – 5.00pm), weekends and bank holidays. Please note that all hourly rates shall be exclusive of Material costs. We will also require rates per m2 or per lineal m for skirting, architrave etc.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for initial period of 2 years with option to extend for 2 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Plumbing Services

II.2.2) Additional CPV code(s)

45330000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Premises within the boundary of South Wales Fire & Rescue Service

II.2.4) Description of the procurement

The service is to comprise of Plumbing Services to Fire Service Premises across South Wales.

The service is to include but not restricted to:

Sanitary repairs/replacements and blockages

Drainage

Dehumidifier repairs/replacement

Hot water boiler repairs/replacement up to 45KW

Legionella defects and recommendations

Hose reels

Hot and cold-water installations

New water mains installations

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Initial contract period of 2 years with option to extend for 2 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/12/2024

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/01/2025

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

4 years

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145990.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:145990)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

12/11/2024

Coding

Commodity categories

ID Title Parent category
45442100 Painting work Application work of protective coatings
45330000 Plumbing and sanitary works Building installation work
50700000 Repair and maintenance services of building installations Repair and maintenance services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
j-snooks@southwales-fire.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

xlsx
xlsx31.32 KB
This file may not be accessible.
doc
doc555.00 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.