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Contract Notice

Framework for Accelerated Adaptations

  • First published: 13 November 2024
  • Last modified: 13 November 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-145911
Published by:
Cardiff Council
Authority ID:
AA0422
Publication date:
13 November 2024
Deadline date:
13 December 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The tender has been issued by the Council in connection with a competitive procurement that is being conducted in accordance with the Restricted Procedure under the Public Contracts Regulations 2015. The Disabled Facilities Service is a reactive service that administers cases as soon as they are received. This Framework intends to meet the demand from hospitals (to expedite a discharge to home) and those ‘other’ cases where a rapid response is required. The successful Contractor will be expected to deliver quality works and meet the challenging Performance Indicators that have been set. It should be noted that all work types are to be completed in domestic properties and will include various construction property types such as: traditional brick and block constructed properties, system built properties (including PRC and BISF property types), high rise, sheltered accommodation, stone and timber framed properties et al. Work (Domestic only) to include: • Completion of domestic property surveys and creating a comprehensive schedule of works (with an agreed schedule of rates) to meet the needs of the individual as identified in the occupational therapist report. • Converting existing rooms to provide accessible bathing facilities (to include all associated works) i.e. level access shower facilities, wet rooms (to include bathrooms above an on-ground floor). • Provision of straight stair-lifts appropriate to the property construction type, to meet the needs of the applicant. • General works to include; provision of modular ramping and steps; structural alterations to provide access into and around a property; repair works associated with the adaptation. The majority of works will be covered by the agreed Schedule of Rates, however, occasionally there may be works that are not covered in the Schedule of Rates. Where an item is not included in the Schedule of Rates, the Employer will refer to a recognised / industry standard price book such as ‘BCIS’ (or similar) to identify that item and apply the prevailing rate(s). Where an item is not included in the Schedule of Rates nor covered by a recognised / industry standard price book such as “BCIS” (or similar); then the uplift to be applied by the Contractor will be not exceed 10% or £500 (whichever is lower). Whilst the scope of works will primarily be as indicated in the above bullet points, occasionally there may be a requirement for ‘larger type’ works, such as, conversion of an existing room, external works to provide access, provision of an extension to a property, replacement of/or repairs to, structural elements of the property including the roof. It is anticipated that the volume of these ‘larger type’ works will be minimal and if not covered by the SOR, Contractors may be given the opportunity to provide a price. The following is an estimated breakdown of the different activities that may form part of the 57 jobs ( please refer to the tender documentation for the anticipated volumes (per contractor and total)). - Ramps - Pumped Waste - UPVC level threshold doors - Shower Seats - Grab-rails - Drop Down Rails - Shower Trays - Door widening - Convert/upgrade outhouse - Straight stair-lift - Single rail ceiling track hoist Bidders should note that the maximum number of contractors to be appointed to this framework is 6. However, should a lesser number of contractors be appointed, subject to satisfactory performance, the value of the works may be split by rotation between the appointed contractors. Estimated annual jobs per contractor: 57 Estimated Average Value per job per contractor: £7,000.00 Estimated Annual Value per contractor: £400k The Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years with an option to extend for up to a further 2 years. In the event that the Council decides to source works through the Framework Agreement, then it will do so in accordance with the contract terms and conditions, i

Full notice text

CONTRACT NOTICE – NATIONAL

WORKS

1 Authority Details

1.1

Authority Name and Address


Cardiff Council

County Hall, Atlantic Wharf,

Cardiff

CF10 4UW

UK

Beverley Davies

+44 2920873732

bmfw@cardiff.gov.uk

https://www.cardiff.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework for Accelerated Adaptations

2.2

Description of the goods or services required

The tender has been issued by the Council in connection with a competitive procurement that is being conducted in accordance with the Restricted Procedure under the Public Contracts Regulations 2015.

The Disabled Facilities Service is a reactive service that administers cases as soon as they are received. This Framework intends to meet the demand from hospitals (to expedite a discharge to home) and those ‘other’ cases where a rapid response is required. The successful Contractor will be expected to deliver quality works and meet the challenging Performance Indicators that have been set.

It should be noted that all work types are to be completed in domestic properties and will include various construction property types such as: traditional brick and block constructed properties, system built properties (including PRC and BISF property types), high rise, sheltered accommodation, stone and timber framed properties et al.

Work (Domestic only) to include:

• Completion of domestic property surveys and creating a comprehensive schedule of works (with an agreed schedule of rates) to meet the needs of the individual as identified in the occupational therapist report.

• Converting existing rooms to provide accessible bathing facilities (to include all associated works) i.e. level access shower facilities, wet rooms (to include bathrooms above an on-ground floor).

• Provision of straight stair-lifts appropriate to the property construction type, to meet the needs of the applicant.

• General works to include; provision of modular ramping and steps; structural alterations to provide access into and around a property; repair works associated with the adaptation.

The majority of works will be covered by the agreed Schedule of Rates, however, occasionally there may be works that are not covered in the Schedule of Rates. Where an item is not included in the Schedule of Rates, the Employer will refer to a recognised / industry standard price book such as ‘BCIS’ (or similar) to identify that item and apply the prevailing rate(s). Where an item is not included in the Schedule of Rates nor covered by a recognised / industry standard price book such as “BCIS” (or similar); then the uplift to be applied by the Contractor will be not exceed 10% or £500 (whichever is lower).

Whilst the scope of works will primarily be as indicated in the above bullet points, occasionally there may be a requirement for ‘larger type’ works, such as, conversion of an existing room, external works to provide access, provision of an extension to a property, replacement of/or repairs to, structural elements of the property including the roof. It is anticipated that the volume of these ‘larger type’ works will be minimal and if not covered by the SOR, Contractors may be given the opportunity to provide a price.

The following is an estimated breakdown of the different activities that may form part of the 57 jobs ( please refer to the tender documentation for the anticipated volumes (per contractor and total)).

- Ramps

- Pumped Waste

- UPVC level threshold doors

- Shower Seats

- Grab-rails

- Drop Down Rails

- Shower Trays

- Door widening

- Convert/upgrade outhouse

- Straight stair-lift

- Single rail ceiling track hoist

Bidders should note that the maximum number of contractors to be appointed to this framework is 6. However, should a lesser number of contractors be appointed, subject to satisfactory performance, the value of the works may be split by rotation between the appointed contractors.

Estimated annual jobs per contractor: 57

Estimated Average Value per job per contractor: £7,000.00

Estimated Annual Value per contractor: £400k

The Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years with an option to extend for up to a further 2 years.

In the event that the Council decides to source works through the Framework Agreement, then it will do so in accordance with the contract terms and conditions, i.e. the Framework Agreement and relevant schedules (and appendices to the same) that will form part of the ITT. These contract terms and conditions will provide that the Council will source its requirements in accordance with the following approach:

The Council will award on a rotational basis (order 1 to contractor 1, order 2 to contractor 2, order 3 to contractor 3, order 4 to contractor 4, order 5 to contractor 5, order 6 to contractor 6) unless in the event there are capacity or non-performance issues, then the Council may skip the contractor with capacity or non-performance issues from the rotation.

The Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years, with the option to extend for up to a further 2 years.

2.3

Notice Coding and Classification

34953000 Access ramps
39144000 Bathroom furniture
39151300 Modular furniture
44115600 Stairlifts
44411400 Shower basins
45000000 Construction work
45211100 Construction work for houses
45211310 Bathrooms construction work
45215000 Construction work for buildings relating to health and social services, for crematoriums and public conveniences
45215100 Construction work for buildings relating to health
45234230 Construction work for chair lifts
45453100 Refurbishment work
75313000 Disability benefits
1022 Cardiff and Vale of Glamorgan

2.4

Total quantity or scope of tender

Estimated annual jobs per contractor: 57

Estimated Average Value per job per contractor: £7,000.00

Estimated Annual Value per contractor: £400k

The Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years with an option to extend for up to a further 2 years.

In the event that the Council decides to source works through the Framework Agreement, then it will do so in accordance with the contract terms and conditions, i.e. the Framework Agreement and relevant schedules (and appendices to the same) that will form part of the ITT. These contract terms and conditions will provide that the Council will source its requirements in accordance with the following approach:

The Council will award on a rotational basis (order 1 to contractor 1, order 2 to contractor 2, order 3 to contractor 3, order 4 to contractor 4, order 5 to contractor 5, order 6 to contractor 6) unless in the event there are capacity or non-performance issues, then the Council may skip the contractor with capacity or non-performance issues from the rotation.

The Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years, with the option to extend for up to a further 2 years.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please refer to the tender documentation.

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

ERFX1008549

4.3

Time Limits

Deadline for requests to participate
    13-12-2024  Time  12:00

Dispatch of invitations to tender
 15-01-2025

Estimated award date
 19-02-2025

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please refer to the tender documents that can be found on the Proactis Portal under reference ERFX1008549.

https://supplierlive.proactisp2p.com/account/login

The Council reserves the right to appoint a replacement contractor in the event of either the Contractors initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with either of the Contractors initially appointed.

(WA Ref:145911)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice

 13-11-2024

Coding

Commodity categories

ID Title Parent category
34953000 Access ramps Loadbearing equipment
39144000 Bathroom furniture Domestic furniture
45211310 Bathrooms construction work Construction work for multi-dwelling buildings and individual houses
45000000 Construction work Construction and Real Estate
45215100 Construction work for buildings relating to health Construction work for buildings relating to health and social services, for crematoriums and public conveniences
45215000 Construction work for buildings relating to health and social services, for crematoriums and public conveniences Building construction work
45234230 Construction work for chair lifts Construction work for railways and cable transport systems
45211100 Construction work for houses Construction work for multi-dwelling buildings and individual houses
75313000 Disability benefits Benefit services
39151300 Modular furniture Miscellaneous furniture
45453100 Refurbishment work Overhaul and refurbishment work
44411400 Shower basins Sanitary ware
44115600 Stairlifts Building fittings

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
bmfw@cardiff.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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