Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Woodland House
Cardiff
CF15 7QZ
UK
Contact person: Bethan Dyke
Telephone: +44 2921500836
E-mail: bethan.dyke@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security Staff for Cardiff & Vale University Health Board’s Nephrology Directorate
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Nephrology Directorate within Cardiff & Vale University Health Board (C&V UHB) require two security officers to attend Merthyr dialysis to support with a complex patient during set hours and days each week. This is a complex, niche requirement that must be managed and dealt with sensitively, ensuring the safety of the patient, public and Health Board staff.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
85 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Nephrology Directorate within Cardiff & Vale University Health Board (C&V UHB) require two security officers to attend Merthyr dialysis to support with a complex patient who requires assistance and monitoring during their treatment.
The provision is every Monday, Wednesday and Friday from approximately 11.30/11.45 until approximately 16.40/17:00 (5.5-hour shift). The Health Board is committed to excellence in healthcare, playing a vital role in addressing the complex needs of its patients whilst protecting dialysis staff. It is the intention of the UHB to work towards the reduction and elimination of all abuse.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
This a complex and niche provision, with the requirement needing both sensitivity and professionalism to ensure the safety of the patient, the public and Health Board Staff.
A number of short-term contracts have been awarded previously, resulting in repeated procurement processes but with limited competition, that was deemed unsuitable for the requirement, following evaluation of the proposed bids.
Internal options have also been explored, however, there is a requirement for an external provider. The provider must ensure that service delivery is in line with its ISO9001 accreditation, or other recognized Quality Assurance system as implemented by the Supplier and agreed with C&V UHB. The provider must also dispose of all redundant equipment and waste generated as part of its service delivery in accordance with the General Standards and any legislation or best practice such as WEEE Regulations as amended or as imposed by ISO14001 accreditation where relevant.
This is a time critical procurement and there is no scope for the lapse of contract to ensure there is security staff in place at the required times.
The awarded supplier retains the necessary accreditations and awarding this contract will ensure continuity of care for the patient. On this basis, Cardiff and Vale University Health Board are seeking to award this contract to Safestyle Security Ltd on a 1-year basis with an option to extend for a further 12 months at the sole discretion of the Health Board.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CAV-DCO (24-25) 69
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
21/10/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SAFESTYLE SECURITY SERVICES LIMITED
Motor Point Arena, Mary Ann Street
Cardiff
CF102EQ
UK
Telephone: +44 2920221711
Fax: +44 2920220421
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
79 380.18
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:145926)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/11/2024